Job Description

Payroll Title:
BLANK AST 3
Department:
CASPO Division
Salary Range
Commensurate with Experience
Worksite:
SIO
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#112327 Purchasing Coordinator

Filing Deadline: Fri 10/22/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/10/flu-vaccination-requirement-for-uc-students,-faculty-and-staff-issued-for-2021-2022.html

UCSD Layoff from Career Appointment: Apply by 10/13/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/22/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Purchasing Coordinator acts as the primary department processor of purchase order requisitions. Upon reviewing purchase requests submitted by fund managers, prepares the requisition in Oracle Financial System, verifies the project chart string, attaches the necessary order support documentation, and submits the order for further approvals and processing. Also responsible for processing subawards in Kuali in coordination with fund managers. Processes changes and updates to previously issued orders as needed.

The position is also responsible for following up on purchase order inquiries from vendors, including billing and invoice issues. Independently interpret vendor issues/problems and provide solutions and recommendations. Perform other related duties as assigned by supervisor, including office support functions.

QUALIFICATIONS

  • Ability to solve moderate problems and make independent decisions regarding solutions.

  • Good computer and data-entry skills.

  • Ability to organize an effective and common sense filing system. Ability to file documents accurately.

  • Excellent customer service skills. Ability to interact with other administrative personnel cooperatively in a team building manner.

  • Strong attention to detail. Ability to proof own work and catch errors.

  • Excellent communication skills both with department personnel and outside vendors. Ability to interact with tact, diplomacy, and to be able both to convey and receive information accurately.

  • Skilled in the use of Windows-based word processing, and database software (MS Word, Excel, and email).

  • Excellent verbal and written English skills.

  • Proven ability to solve problems, make independent decisions and provide solutions or recommendations to complex and routine issues.

  • Proven knowledge of basic accounting and skill to perform basic accounting transactions.

  • Proven ability to accurately perform detailed mathematical calculations, sales tax and numerical filing systems with high level of accuracy.

  • Excellent verbal and written communication skills to communicate with department personnel and outside vendors. Ability to perform job duties with tact and diplomacy.

SPECIAL CONDITIONS

  • Available for on-call assignments or to work overtime.

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. Click here for Details


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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