112297 - Asst. Financial Analyst & Student Service Advisor
#112297 Asst. Financial Analyst & Student Service AdvisorFiling Deadline: Fri 10/15/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/10/flu-vaccination-requirement-for-uc-students,-faculty-and-staff-issued-for-2021-2022.html
UCSD Layoff from Career Appointment: Apply by 10/12/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/15/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego Staff employees will have priority consideration for this position. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
UC San Diego is a student-centered, research-focused, service-oriented public institution that provides opportunity for all. Recognized as one of the top 15 research universities worldwide, a culture of collaboration sparks discoveries that advance society and drive economic impact.
The Department of Anthropology offers a full range of courses in archaeology, biological, social, cultural, psychological, political, linguistic, and climate change anthropology subject areas. Anthropology stands at the nexus between the social sciences, biological sciences, and humanities. It is dedicated to understanding the worldwide diversity of social institutions and cultural traditions, past and present, as well as to studying our nearest nonhuman relatives. The Anthropology Department’s undergraduate program serves approximately 240+ majors, 23 faculty, and visiting lecturers per academic year.
The Global Health Program (GHP) is a newer interdisciplinary undergraduate degree program at UC San Diego, beginning in Fall 2014. It is a field of study directly concerned with achieving equity in health for people worldwide. The program has faculty participation from the Divisions of Social Sciences, Biological Sciences, Arts & Humanities, the School of Medicine, the Rady School of Management, and the Scripps Institution of Oceanography. The Global Health Program is administered through the Department of Anthropology and currently serves a population of 380+ majors and over 190+ minors.
Under general supervision of the Administrative Officer, the incumbent will assist in fiscal administration of departmental funds. In compliance with department and University guidelines, perform fiscal reporting and analysis to summarize data and make recommendations for management review. Process and review financial transactions and cost transfers as needed. Implement department budget allocations and prepare financial reports. Document procedures.
Assist with research administration and general administration.
Applies professional student services concepts, policies and procedures in the completion of Student Services assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with Student Services specialists in the course of completing increasingly complex assignments. Follows standard practices and procedures in analyzing Student Services situations or data from which answers can be readily obtained. Exercises some judgment within defined procedures and policies to determine appropriate action. At times, this position will assist with the Global Health Program with advising and other programmatic needs.
Uses professional concepts. Applies organizational policies and procedures to resolve routine issues. Works on problems of limited scope. Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained. Contacts are primarily internal to the department or unit.
Occasional evenings and weekends may be required.
Overtime may be required.
Knowledge of finance policies, practices, and systems.
Proficiency using spreadsheet and database software in financial analysis, fiscal management, and financial reports. Basic proficiency in using a variety of software programs to develop databases, reports, and correspondence. Basic proficiency with Google Suites.
Ability to gather reasonably retrievable information to organize and perform basic financial analysis assignments. Acquiring experience using business systems for reporting, reconciling, and preparing transactions.
Ability to effectively communicate verbally and in writing.
Basic interpersonal skills; broad service orientation and critical thinking skills; and attention to detail. Under management guidance, uses organizational skills to multi-task in a high-volume environment.
Interpret policies and procedures and apply them to routine as well as unique and complex situations. Ability to establish or recommend alternative solutions. Analyze and interpret changes on University policy to determine effect on processes and make recommendations on implementation of changes to management.
Skill to develop innovative approaches, techniques, and procedures to provide more efficient and responsive services.
Demonstrated proficiency in reading and understanding ledgers and knowledge of proper procedures for correcting errors.
Ability to interpret and compile data and academic material and provide detailed statistical reports or adapt it for presentation in financial reports, brochures, flyers and general catalog. Ability to locate and utilize research/resource material.
Ability to communicate effectively orally and in writing. Excellent written and oral communication skills. Ability to understand, remember, and explain detailed information orally and in writing with accuracy and clarity. Accuracy and orderly work habits in dealing with large volumes of paperwork and detail. Ability to proof and correct own work. Working knowledge of standard correspondence formats.
Ability to exercise discretion and maintain a high level of confidentiality.
Knowledge and experience working with a diverse student population. Proven ability to effectively listen, advise and counsel students on University and college program offerings, policies, procedures, curricular requirements.
Knowledge of UC and the department/school/college. Understanding of higher education goals, structure, and functions. Experience in higher education environment and/or familiarity with UC San Diego administrative and academic organization and operations, such as the UC San Diego undergraduate college system.
Willingness and ability to meet University and department standards of attendance and to embrace and follow the UC San Diego Principles of Community.
Job offer is contingent on clear Background Check.
This position falls under CANRA requirements: duties require direct contact with individuals under the age of 18.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.