Job Description

Payroll Title:
RSCH ADM 3
Department:
CELLULAR & MOLECULAR MEDICINE
Salary Range
Commensurate with Experience
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
2
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#112152 Research Admin. Financial Analyst / Fund Manager

Extended Deadline: Thu 10/28/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/10/flu-vaccination-requirement-for-uc-students,-faculty-and-staff-issued-for-2021-2022.html

This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 10/06/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/15/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Are you ready to be a part of a dynamic, basic science department in Health Sciences? If so, the Department of Cellular and Molecular Medicine is looking for a resourceful and self-motivated fiscal analyst to be part of a great business office team in an incredibly supportive work environment. The successful candidate will be ready to partner with a stellar group of researchers and manage their pre- and/or post-award funding portfolios, taking the administrative weight off of their shoulders and allowing them to focus on what really matters - moving science forward.

The department fiscal analyst uses accounting skills as a seasoned and experienced pre or post award research administrator to independently prepare and manage research proposals, awards and transactions related to contract and grant management, and maintain contract and grant records in compliance with institutional research sponsor policies. Under minimal supervision, the incumbent performs full proposal development, administration, and analytical and strategic reporting for a multi-PI proposal portfolio.

This position requires exceptional customer service skills and the ability to build positive working relationships with both internal and external units that include office colleagues, members of the department, faculty, and central offices. Pre-award support will be required for all funding mechanisms and all sponsors. Assignments may include multiple PIs, department recharge centers, multiple funding sources, multiple institutions, and multiple sites. The post-award research administrator manages proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations and requirements. Comprehensive post-award management includes using strong analytical skills for allocation and expense monitoring, understanding of agency-specific requirements, detailed and timely reporting, and advisement to faculty. The position also supports CMM's annual budget process by providing reports of pending funding and effort.

What it’s Like to Work Here: Ask our team and the one word they’ll use to describe working in CMM is "supportive." Our dedicated team shares a positive attitude, problem solving abilities and patience, enabling them to provide excellent customer service even during challenging and fast-paced days. Our culture, plus our supportive leadership, will provide you with a unique professional opportunity. Don’t miss out on this rare opening with us!

MINIMUM QUALIFICATIONS

  • Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related sponsored research financial management experience/training.

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Ability to evaluate RFP and RFA language of sponsors to diplomatically advise investigators of sponsor requirements. Proven efficiency and accuracy in the preparation grant budgets of all types. Proven understanding of the grant proposal process from inception to completion. Familiarity with federal, state, and private agency contract and grant regulations.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage significant volume of transactions. Skill in prioritizing a high volume workload to ensure priorities and other deadlines are met. Ability to work in pressure situations to meet deadlines and accommodate interruptions. Ability to maintain flexibility to redirect efforts when priorities change. Competence with all transaction functions including purchasing, account reconciliation, accounts payable and receivable systems, and eCERT.

  • Ability to perform complex financial analysis and customized reporting. Ability to provide comprehensive and effective post award reporting, working directly with faculty to manage funding per sponsor requirements. Ability to analyze expenditures, recognize trends and support budget justifications consistent with agency requirements.

  • Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Experience in budget preparation using automated spreadsheet systems. Skill in using a variety of computer systems, including spreadsheet, database, word-processing, and Internet systems. Must have expertise with MS Office: Excel, Access, Word, and PowerPoint, as well as other grant writing automated systems. Skill in math and accurate accounting practices. Must be adept with fiscal tools. Skill in setting up and maintaining accurate filing systems.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Ability to anticipate and fulfill customer needs, autonomy, and initiative. Proven problem-solving and organizational skills, with a demonstrated ability to exercise discretion to solve problems.

  • Trustworthy and ethical and exhibit a high degree of integrity. Ability to deliver consistently high levels of customer service at all times, and develop successful relationships with both CMM and non-CMM faculty and support staff.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Extramural research proposal preparation with emphasis on NIH and other Health Sciences related funders. Demonstrated expertise in the preparation of all sponsors and funding mechanisms.

  • Ability to independently interpret and implement appropriate UCSD and agency policies, procedures, and guidelines.

  • Familiarity with Department and Central office staff, student, and laboratory contacts involved in the preparation of proposals.

PREFERRED QUALIFICATIONS

  • Knowledge of the Personnel Payroll System (PPS) policies and procedures.
  • Competent with UCSD information systems that promote excellent fund management.
  • Experience with UCSD online and web-based accounting systems (IFIS, FinancialLink, etc.)
  • Five (5) years of experience.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Occasional evenings and weekends may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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