Job Description

Payroll Title:
Salary Range
Commensurate with Experience
La Jolla Medical Center
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, M-F

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#112135 Residency Program Specialist

Filing Deadline: Fri 12/10/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 10/07/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/19/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The UCSD Department of Obstetrics, Gynecology and Reproductive Sciences is composed of 65 faculty 14 clinical fellows, 4 Assistant Project Scientists/Postdoctoral Fellows. The department is composed of 7 divisions: Obstetrics and Gynecology, Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, Hospitalist, Family Planning and Urogynecologic and Reconstructive Surgery. The department is currently ranked 5th in the nation in NIH funding among ObGyn departments.

The Residency Program Specialist will direct all administrative aspects of the Department of Obstetrics and Gynecology Residency Program, Under the general supervision of the Program Director and Department Business Officer, the Program Specialist is responsible for implementing and overseeing recruitment, ranking, scheduling, curriculum planning and development, evaluations, certifications and graduation. Program implementation requires full knowledge of the professional goals of an accredited training program as set forth by the ACGME. The Program Specialist will assist the program director ensure that the residents are kept abreast of licensing requirements, enrollment procedures, registration and application deadlines for in-training exams, American Board Exams, etc.

The Program Specialist manages and prepares all documents for the UCSD Internal Review, and ACGME Site Visits, residency committee meetings, and semi-annual Program Director meetings. Finally, will provide high-level administrative support and liaise between division contacts, invited lecturers and the program. This includes calendaring, arranging travel, and coordinating faculty development.Applies acquired skills, process, and policy knowledge to support professional health education program learners. Coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.


  • Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two (2) years of related experience/training

  • Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry. Knowledge and ability to plan, coordinate, implement and manage program. Develop and teach operational policies and procedures.

  • Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.

  • Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.

  • Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.

  • Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.

  • Demonstrated ability to independently compose and edit text, correspondence memos, report and forms using correct spelling and grammar with ability to proofread work.

  • Proficiency in operation personal computer with Microsoft Office software to include Word, Excel, HP Scanner, Power Point and Internet Explorer. Ability to research, collect, interprets and present data as well as recommend solutions and methods of implementation.

  • Ability to handle telephone calls and inquiries using programmatic knowledge. Knowledge of alphabetical and subject matter filing systems. Ability to operate office equipment including: photocopier, facsimile machine and calculator.

  • Ability to represent the department and program in a professional manner. Ability to interpret and implement policies and procedures regarding all aspects of residency training including, but not limited to, educational

  • Demonstrated knowledge of ACGME training requirements and understanding of all components of medical education process.


  • Masters in Education, Education Technology or related field
  • Knowledge of UC Financial policies and procedures to include Travel and Purchasing regulations and procedures.
  • Knowledge of UCSD policies and procedures, preferably purchasing, travel, personnel, and accounting procedures.
  • Knowledge and experience in Concur, Oracle, and MedHub.
  • Ability in general accounting principals, budget management and analysis.
  • Responsible for verifying appropriate use of Department fund sources with the Financial Analyst.


  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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