Job Description

Payroll Title:
Hiring Salary Range
$18.15 - $29.50 /hour
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#112118 Graduate Coordinator

Filing Deadline: Fri 10/15/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:,-faculty-and-staff-issued-for-2021-2022.html

UCSD Layoff from Career Appointment: Apply by 10/05/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/14/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Department of Psychology ( consistently ranks among the top experimental psychology programs in the country. Currently there are 28 ladder-rank faculty, 12 research faculty, 30 staff and 55 graduate students. The department has over 50 active federal contracts/grants and gift funds. The annual expenditures total over $10 million across federal, state, and gift funds.

Under the general direction of the Student Affairs Manager, this position is responsible for all aspects of administration and management of the Psychology department’s graduate program which serves 55 graduate students and 28 faculty.

Responsibilities include: Academic Advising; Program Planning and Implementation; Curriculum Planning and Implementation; Financial Support; Graduate Admissions, Outreach and Recruitment. Provide recommendations for reaching short and long-term goals and objectives for the program. Additionally, this position is responsible for departmental temporary instructional academic personnel and human resources.

Applies professional Student Services concepts. Provides varied student services to students and faculty. Works on moderately complex issues. Receives assistance on more complex issues.

Occasional evenings and weekends may be required.

  • Please submit a cover letter for a complete application.


  • Proven experience in academic counseling of university students, and strong familiarity with student development in higher education. Sufficient background to evaluate academic data, analyze academic records, and make analytical decisions. Knowledge of advising and counseling techniques.

  • Ability to successfully interact with students and faculty, and clearly explain requirements and procedures.

  • Knowledge of University-specific computer application programs and pertinent databases. Knowledge of UCSD on-line systems including ISIS, PPS, StudentLink.

  • Knowledge of University processes and procedures. Knowledge of general education requirements, educational organization at university levels, and subject curriculum, to ensure effective implementation of educational material.

  • Understanding of University rules and regulations. Knowledge of regulations relating to graduate students, course scheduling, and student employment.

  • Strong interpersonal skills including tact, diplomacy, humor, patience and flexibility, working with a variety of people at all levels. Ability to handle sensitive issues and maintain confidentiality.

  • Skills in service orientation, organization, active listening, and critical thinking. Strong ability to analyze complex data and develop recommendations and reports.

  • Ability to initiate, plan, develop, implement, manage and evaluate multiple programmatic activities independently and complete work in a timely and accurate manner.

  • Ability in problem identification and reasoning. Strong ability to anticipate problems, identify and analyze options, and implement corrective actions. Demonstrated skill in problem solving, conflict resolution and crisis situation management.

  • Excellent written and oral communication skills. Ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread correspondence and narrative sections of printed information. Ability to express verbally, or in writing, one's position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner.

  • Working knowledge of information technology systems and demonstrated ability to use computer software systems for word processing, database manipulation, electronic mail and spreadsheet software.

  • Knowledge of basic math and accounting principles. Ability to gather, monitor and interpret statistical data.


  • Job offer is contingent on clear Background Check.

  • Mandated CANRA reporter.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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