112109 - Student Employment Analyst
#112109 Student Employment AnalystInitial Review Date: Wed 10/13/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/10/flu-vaccination-requirement-for-uc-students,-faculty-and-staff-issued-for-2021-2022.html
A cover letter is required for a complete application packet.
UCSD Layoff from Career Appointment: Apply by 10/04/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/13/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.
- This position is open until filled. First Review Date: 10/14/21.
Under the direction of the Student Employment Supervisor, provide subject matter expertise and human resources guidance related to recruitment, classification compensation and payroll for casual/restricted (student) employees. With extensive/in-depth knowledge of the HR functions of the Student Employment Services Personnel Office, advises campus administrators, faculty and support staff on student employment policies and procedures, for an assigned group of departments by Vice Chancellor area. Instruct, advise and resolve issues related to personnel actions performed in the PPS system.
Responsible for comprehensive daily functions of the Off-Campus Federal Work-Study Program and the Federal Work-Study Reading and Math Tutor program, requiring frequent contact with government, public and non-profit organizations. Initiate and cultivate collaborations with departments, staff, students and community partners. Design and present employment focused workshops and presentations for staff, faculty, students and community partners. Actively participates in on-and off-campus outreaches and serve as a representative of the University. Serves as back-up to the Student Employment Supervisor.
Strong analytical skills to conduct analysis and develop recommendations; demonstrates organizational skills and problem-solving skills. Has working knowledge of other areas of HR.
Basic knowledge of human resources policies and programs, and how they affect other organizational policies and procedures. Knowledge of a human resources management system (HRMS), and/or other related business software programs and systems.
Proven ability to develop, analyze and administer program and project objectives, work with others in achieving organizational goals and evaluate work accomplishments. Ability to research, gather and organize information to produce clear and concise reports.
Demonstrated ability to handle difficult or volatile situations/individuals effectively. Skilled at resolving conflicts with creativity and authority while maintaining a professional demeanor. Demonstrated experience advising on employee relations issues preferred.
Strong ability and knowledge of computer platforms and software tools such as Microsoft Excel, Word, Visio and Outlook, and Adobe/PDF to create documents such as letters, memos, spreadsheets, pivot tables, fill-able forms, and reports to streamline work for effectiveness and efficiency.
Demonstrated experience in interpreting policies and procedures, analyzing data and drawing conclusions, and making recommendations to implement changes for improvement.
Ability to identify and assess training needs for individual employees and groups. Ability to produce comprehensive training programs based on training needs. Knowledge of staff development and resources.
Detail oriented, excellent organizational skills and ability to multi-task and process high volume of work. Extensive experience to independently plan, organize, and prioritize daily operations and projects in order to meet rigid deadlines with often changing priorities. Ability to remain calm and courteous, working well under pressure.
Excellent interpersonal and communication skills. Ability demonstrating tact, diplomacy and flexibility dealing with students, staff, faculty and individuals outside the university. Strong ability to establish and maintain cooperative working relationships with co-workers, managers, and campus departments.
Proven written communication skills, using correct English grammar, spelling, punctuation. Ability to compose and proof letters and memoranda utilizing appropriate formats and styles.
Ability in accurate record keeping. Ability to organize confidential documents, employee records, financial information and business office materials with efficiency and accuracy. Ability to maintain computerized and paper records and filing systems for rapid retrieval while maintaining accuracy.
Familiarity with Payroll timekeeping practices and procedures.
Skill in public speaking and presentations. Ability to lead and facilitate effective group activities with poise and confidence.
Experience leading collaborative teamwork. Ability to interact with others using tact, diplomacy and confidence. Skill working collaboratively with individuals and groups, including evaluating issues, resolving conflicts, developing options, proposing solutions and coordinating implementation.
- Job offer is contingent on clear Background Check.
- Must have access to reliable transportation.
- Occasional evenings and weekends may be required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.