Job Description

Payroll Title:
FINANCIAL ANL 2
Department:
NEUROSCIENCES
Salary Range
Commensurate with Experience
Worksite:
East Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, M-F

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#112083 Clinical Trials Financial Analyst II

Filing Deadline: Mon 10/25/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/10/flu-vaccination-requirement-for-uc-students,-faculty-and-staff-issued-for-2021-2022.html

This has been changed from internal to external, all candidates are welcome to apply.

UCSD Layoff from Career Appointment: Apply by 10/13/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/15/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Alzheimer's Disease Cooperative Study (ADCS) was formed in 1991 as a cooperative agreement between the National Institute on Aging (NIA) and the University of California, San Diego. The ADCS is a multi-center clinical trials consortium that provides an operational framework for large scale Alzheimer's disease research projects. The ADCS consists of 7 cores, 22 committees, 35 research sites that are members of the consortium/Steering Committee, and an additional 40 or more research sites located across the U.S. and Canada that participate in one or more trials coordinated by the ADCS. Annual funding for the ADCS ranges from $15-25M. The ADCS provides expertise in developing Alzheimer's disease related protocols and is the coordinating center for multiple clinical trials of varying sizes and complexity under subcontracts funded by NIH and clinical trial agreements with industry partners.

The Clinical Trials Financial Analyst is a member of ADCS finance, and uses professional concepts to apply organizational policies and procedures, and contributes to the financial and operational performance of the center/ADCS.

Under general supervision, the incumbent will invoice and reconcile clinical trial contracts and budgets against postings in Oracle Financial Cloud and other systems. The ADCS Clinical Trials Financial Analyst 2 is responsible for the collection and management of 50-100 accounts and both NIA- and Industry/Pharmaceutical-Sponsored Clinical Trial Agreements. Incumbent will develop, expand, and refine the effectiveness of in-house collection procedures and processes to quickly resolve issues of overdue accounts in order to significantly reduce accounts receivable and extract Account Receivable Aging information to develop trend analyses and evaluate effectiveness of Collection Management processes. This position is also responsible for investigations, analyses, and follow-up actions required to ensure the timely receipt of payments.

In addition, the incumbent researches, prepares, and provides detailed and timely reports to ADCS Leadership as well as performs cost transfers to ensure strict adherence to University policies and clinical trial agreements. Responsible for approving Oracle purchase orders, travel, and Concur requests in relation to given accounts.

The ADCS Clinical Trials Financial Analyst II will have exposure to the multiple facets of clinical trials operations at the ADCS, interfacing with various central offices (RSC, OCTA, IRB, OCAA, General Accounting, etc) and acting as an intermediary between these units and other stakeholders, such as Principal Investigators and Project Directors. The incumbent will work within a high-volume, fast paced environment, with changing priorities and requires tact, political acumen, diplomacy, and discretion on a wide variety of complex and sensitive matters. On a daily basis, the incumbent will use professional concepts, judgment, and organizational policies to resolve various issues. The scope of these solutions will range from transaction processing to in-depth analysis for department leadership.

Uses professional concepts. Applies organizational policies and procedures to resolve various issues. Works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercises judgment within defined procedures and practices to determine appropriate action. Contacts are primarily internal to the department, but may also be external.

MINIMUM QUALIFICATIONS

  • Six years of related experience, education/training, OR a Bachelor’s degree in related area plus two years of related experience/training.

  • Working knowledge of finance policies, practices, and systems. Demonstrated financial background including knowledge of generally accepted accounting principles and financial experience in a University or academic institution.

  • Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments. Ability to manage a high volume of transactions.

  • Demonstrated ability to effectively present information verbally and in writing clearly and concisely. Must possess the necessary skills to convey information to non-financial faculty and executive-level staff.

  • Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports. Expertise with PCs, database applications, and business computer software programs necessary for the proper function of office including Excel and Word.

  • Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high volume environment. Taking direction from others, such as the Finance Director as well as other ADCS leadership, is required.

  • Ability to adapt to changing priorities. in a high-volume environment.

  • Ability to function as a member of a team. Excellent interpersonal skills including tact, diplomacy, flexibility and professionalism in interactions with faculty, staff and industry representatives is required.

  • Knowledge of and experience working with federal and state regulations regarding clinical trials.

  • Demonstrated background in working with research contracts.

  • Extensive knowledge of accounting principles, business math and bookkeeping for budget planning and analysis and in reconciling discrepancies.

  • Demonstrated experience analyzing and drafting complex clinical trial budgets and recommending negotiation for mutually satisfying terms and conditions.

  • Ability to identity issues and problems, thoroughly research complex financial issues and summarize large amounts of data into useful recommendations.

  • Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

PREFERRED QUALIFICATIONS

  • Prior experience with EDC and CTMS data entry preferred, especially with Trial Master and Clinical Conductor.

  • Experience conducting transaction sampling.

  • Valid HIPAA and GCP certifications are preferred.

  • Knowledge of University policies, procedures, and business systems such as UCPath, Oracle Financial Cloud, Kuali Research, Concur, Financial Link, etc.

  • Knowledge of UC policy and procedures regarding acceptance of industrial funds, including rights to data, restrictions on publication, indemnification, subject injury, disposition of intellectual property rights, patient confidentiality.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Must be willing to work outside of normal business hours, including evenings and weekends as needed to meet deadlines.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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