111924 - Assistant Fund Manager
#111924 Assistant Fund ManagerExtended Deadline: Thu 10/28/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/10/flu-vaccination-requirement-for-uc-students,-faculty-and-staff-issued-for-2021-2022.html
UCSD Layoff from Career Appointment: Apply by 9/24/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/5/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Job posting will remain open until position is filled.
The Student Life Business Office strives to provide high quality business services, including financial and human resource management in support of the Assistant Vice Chancellor of Student Life, University Centers, student governments, student organizations, and student enterprises, the UCSD Guardian Newspaper, and student life programs and services in an accessible and professional manner through the interpretation of University policy and procedures, logistical support, expert analysis, timely transaction processing, and accurate reporting.
Under the supervision of the Financial Analyst, the Student Life Fund Coordinator serves as the primary fiscal coordinator in support of UCSD’s student organizations and undergraduate Associated Students (AS) and Graduate & Professional Student Association (GPSA) and their $3.2 million and $275,000 annual budgets, respectively. The Student Life Fund Coordinator will meet with a high volume of principal members of student organizations, elected and appointed student officials, and other Student Life employees to meet student organization and government needs while navigating university and systemwide policies.
The Student Life Fund Coordinator will be the primary facilitator and preparer of transactions in support of student organizations and student governments, including, but not limited to: gift acceptance; petty cash reimbursements; payment authorizations; purchase order requisitions; P-Card purchases; Travel & Entertainment Card purchases; Oracle Procurement orders; travel authorizations and reconciliations; budget and expense transfers; ledger reconciliation, including Control Tracker verification; cash deposits; lifting encumbrances; journal vouchers; and self-supporting activity recaps, including the balancing of general ledger accounts.
Fiscal coordination will be provided to all aspects of student organization and student government financial activity, which affects the entire campus of approximately 22,000 undergraduate and 5,000 graduate students. Programs, services, and initiatives supported include, but are not limited to: AS Student Promoted Access Center for Education & Services (SPACES); AS Student Sustainability Center (SSC); AS External Affairs; AS Services & Commissions; AS Outreach & Diversity Initiatives; AS Concerts & Events; AS Grants; AS Student Organization Allocations; and AS Enterprises, including Graphics Studio, and Triton Outfitters. Similarly, the incumbent will provide transactional support to GPSA Programs & Events; GPSA General Allocations; GPSA Department Per Capita and Café Vita, as well as other self-supporting activities and 550 student organizations.
Incumbent will be responsible for constantly meeting face-to-face with a high volume of walk-in student customers regarding their co-curricular activities. As such, incumbent must have excellent verbal and writing skills, to: Interact effectively and clearly communicate information to diverse personalities with varying concerns. Represent department administration in a professional and positive light to all contacts. Maintain confidentiality, and act with tact and discretion with sensitive information
Skill to develop, evaluate and implement financial computer systems. Working knowledge of computers, and various software application programs, including word processing, spreadsheet accounting, data base management, and electronic mail in performance of a variety of functions and tasks.
Demonstrated experience using consumer math (elementary arithmetic, solving practical business problems, changing money, establishing and working within simple budgets, etc.) in a work environment.
Demonstrated experience to work successfully in a busy, service oriented environment with frequent interruptions, varied work assignments, and fluctuating priorities while meeting multiple deadlines.
Experience with accurate and timely processing of a high volume of financial/business transactions.
Ability to understand and interpret complex general policy guidelines, to make independent decisions, and to initiate actions, all with minimal guidance or supervision. Proven ability to organize, problem solve, negotiate, and make decisions to accomplish Student Life goals.
Proven knowledge to view tasks from varying perspectives; ability to integrate day-to-day operational knowledge and recommend effective short and long-term policies and procedures.
Work experience to participate effectively as team member with other staff.
Excellent verbal and writing skills, to: Interact effectively and clearly communicate information to diverse personalities with varying concerns. Represent department administration in a professional and positive light to all contacts. Maintain confidentiality, and act with tact and discretion with sensitive information.
Proven analysis of needs related to work situations and to develop solutions based on those needs.
Proven leadership skills, including ability to efficiently motivate staff and students in the accomplishments of Student Life goals.
Ability maintain confidentiality in dealing with confidential GPSA and AS issues.
Knowledge of Oracle and ISIS computer systems.
Knowledge to establish a strong network of campus contacts to build knowledge about the job and secure support for department needs. Ability to independently determine and locate sources for collecting information and data.
Knowledge of campus recharge facilities and their management and financial operations.
Knowledge of UC San Diego Purchasing and Travel procedures.
Must be available for occasional evening or weekend meetings.
Must be able to work with a diverse and demanding population.
Job offer is contingent upon satisfactory clearance based on Background Check results.
Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.
Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce.
This position is eligible for full benefits first day of hire:
a) Health/Dental/Vision Insurance.
b) Vacation/holidays (15 vacation days & 13 paid holidays a year).
c) Work/Life Balance.
d) UC Retirement Plan
e) Pet insurance.
To calculate an approximate value of the UC Total Compensation package, please click here.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.