111906 - Fellowship & Educational Program Coordinator
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#111906 Fellowship & Educational Program CoordinatorExtended Deadline: Mon 11/29/2021
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This posting is now a 100% career position.
The administration of the fellowship training program requires full knowledge of the professional goals of accredited and non ACGME training programs. This includes a comprehensive knowledge of Accreditation Council for Graduate Medical Education (ACGME) requirements. The Fellowship Program in Cardiovascular Medicine/Specialty annually receives between 400-450 applicants. The interventional program receives 40-50 applications per year for two slots, the advanced heart failure program receives 30-40 applications per year for two slots, the Electrophysiology program receives applications per year for two slots, and the Imaging program receives about 20 applications for 1 slot and a new Adult Congenital fellowship which will begin in the next fiscal year.
Under general supervision of the Division Administrator and the Fellowship Training Program Directors, the Fellowship Training Program Coordinator has overall management and responsibility for administering the full range of development, design and implementation of training tools, learning materials, control documentation, and record training experiences, to maintain RRC/ACGME compliance for Cardiovascular Specialty Fellowships and educational programs. The incumbent is responsible for the implementation of all aspects of the program and will require full knowledge and understanding of the professional goals, objectives and expectations specific to program training matters and compliance regulations to meet accreditation protocols for the training program.
This includes a comprehensive knowledge of Accreditation Council for Graduate Medical Education (ACGME) requirements. Responsible for organizing, directing, coordinating and administering resources and systems in consultation with the Division Chief, Fellowship Directors, Division Faculty, Division Administrator, Division Grant and Financial Managers to assure overall control of fellowship activities. Interface with all Division Faculty, the School of Medicine Departments, campus and hospital officers, the Department of Medicine Business Office, all other Department and Divisional units and other medical organizations to include the ACGME, RRC, ABIM, AAMC, NRMP, ERAS, ACR, AAAAI, Medical Licensing Boards, OGME, ECFMG, and Verifications of Fellow Alumni.
Duties to include but not limited to meeting the administrative needs as related to fellows, with unique case scenarios. Independently coordinate the annual recruitment process using the Electronic Residency Application Service (ERAS) for Cardiovascular Specialty Fellowship applicants yearly, to include, planning, development and set-up, and coordination of receiving, pre-screening, evaluating, interview scheduling and ranking candidate applications. Additionally responsible for managing fellows include: travel preparation and documentation of results, classroom scheduling, certifications and graduation applications, maintaining master rotation and call schedules, elective logs, personnel and payroll records, maintaining data required for ACGME accreditation and evaluation systems for both house officers and faculty. Responsible for managing the program budget to include reconciliation, travel, purchase orders, recharges and reimbursements. Responsible for coordinating and planning all meetings, events, and conferences. Serves as liaison between UCSD fellows and faculty and affiliated institutions, community physicians, and other agencies. Serves as liaison between UCSD and Department offices and administration. Acts on behalf of Program Director as needed.
Experience with the medical education process, including undergraduate medical education (medical school), postgraduate residency training, and continuing medical education after residency.
Proven experience and understanding of ACGME General Program and the ACGME Residency Review Committee and an understanding of their implications for a fellowship program.
Demonstrated experience with ERAS and Med Hub software.
Demonstrated experience with reconciliation and management of fellowship grant funds.
Experience with UCSD travel, accounting, and purchasing forms, policies and procedures.
Extensive PC and software experience to include Windows, Microsoft Office Suite (Word, Excel, PowerPoint) and Internet Navigation.
Effective interpersonal, communication, and negotiation skills to obtain and impart information via the telephone, email, and in person. Ability to present ideas with tact, diplomacy and good judgment to a broad range of people.
Excellent written communications and editing skills with the ability to proofread own work for correct grammar, spelling, and punctuation.
Strong analytical, problem-solving, and decision-making skills. Ability to research problems, identify and articulate issues, evaluate options, consider consequences, recommend and implement solutions.
Knowledge of UCSD academic personnel policies and procedures and appropriate appointment forms and processes.
Demonstrated experience with online scheduling and website maintenance tools.
Ability to identify, interpret and apply appropriate policies and procedures to complex systems, and to provide clear and concise instructions.
Must be able to communicate effectively in administrative meetings regarding all areas involved with the fellowship program - academic, fiscal, administrative, and management.
- Strong bookkeeping, accounting, and fiscal management skills.
- Ability to successfully manage a complex budget with many differing funds.
- Employment is subject to a criminal background check.
- Must be willing to work overtime as deadlines may dictate.
- Must be available to work during critical periods in the fellow selection process.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!
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