Job Description

Payroll Title:
BLANK AST 3
Department:
STRUCTURAL SYSTEM FACILITY
Hiring Salary Range
$51,531 - $55,102/year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#111871 Office Assistant III

Extended Review Date: Fri 12/3/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 9/27/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/6/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Provide administrative support to SE faculty and research groups in a fast-paced environment. Under supervision, the incumbent is independently responsible for managing purchasing, reimbursements requests, travel arrangements for faculty members and their research groups by using UCSD online processing systems and adhering to UCSD policies and procedures. The incumbent will also be responsible for organizing conferences, symposiums, seminars, special events. Coordinate the Technical Reports (SSRP/TRP) for the Department, including editing and finalizing the reports, producing reports in electronic and hard copy format and submitting them to the required agencies. Additional duties also include inventory tracking, and working with vendors to ensure best possible price and quality of purchases, assisting the SE Business Office when required, mail distribution and front desk liaison.

Occasional overtime may be required.

QUALIFICATIONS

  • Minimum 1 year experience in office administrative duties.

  • Skill in preparing and maintaining schedules and appointments and ability to use independent judgment in arranging travel, meetings and seminars.

  • Skill to perform and knowledge of computer-based systems

  • Ability to work independently and effectively with a minimum of supervision. Exercise independent judgment and apply knowledge of UCSD policies and procedures.

  • Ability to work effectively under stress of meeting deadlines with frequent interruptions.

  • Ability to accurately using proper formats with proven skill to proofread own work.

  • Skill in typing complex mathematical equations accurately.

  • Superior English language skills including: ability to identify and properly spell basic scientific terminology, good composition skills for written communication, good oral communication skills, the ability to recognize grammatical and punctuation requirements and edit text when necessary, ability to read college-level material.

  • Ability to understand and follow written and oral instructions without repetition.

  • Ability to compose concise messages and notes.

  • Ability to analyze complex situations and provide solutions using independent judgement.

  • Ability to use all standard office equipment, including desktop, laptop, scanner, adding machines, etc.

  • Excellent interpersonal and communication skills using tact, diplomacy and flexibility to interact with faculty, staff, students, visitors and public from various cultures and backgrounds.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online