111742 - Facilities, Operations, Student Progr. Coordinator
#111742 Facilities, Operations, Student Progr. CoordinatorExtended Deadline: Tue 11/30/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 9/21/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/07/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
- This position is open until filled. First Review Date: 10/08/21.
A unit within the portfolio of the Vice Chancellor-Equity, Diversity & Inclusion, the Raza Resource Centro (RRC) is envisioned as a supportive community space with offerings that include academic support services, mentoring/leadership development, co-and extra-curricular programming, and non-academic counseling among other things, for all UC San Diego students. The Center is not intended to be duplicative but rather will leverage existing resources and bring them together in a single location thus creating a sense of place and community and providing an important support system particularly for Latino/a students on campus. The RRC is dedicated to promoting opportunities for student engagement and retention for UC San Diego Latino/a students. RRC serves to frame and coordinate programs in the areas of Raza leadership development, early retention, mentoring, increase GPA, cultural proficiency, critical learning, student development, and social justice. We encourage committed co-curricular involvement as a means to augment and compliment academic and personal enrichment.
Incumbent provides high level administrative and programmatic support to the Raza Resource Centro (RRC) and will receive work direction from the Assistant Director. This includes managing the day-to-day operations, infrastructure, facilities management, student program/event coordination, and logistics for the RRC. Incumbent develops, analyzes, interprets, and implements policies and procedures for the operations of the RRC, including front desk operations, facility usage, implementation of and adherence to financial protocols & procedures, and requests for information and referral. The incumbent acts as the primary fiscal transaction preparer (Oracle and Concur) for the RRC.
Incumbent serves as liaison with Facilities Management, IT, Oracle, ACT, CMS, EVC Business Office, and VC-EDI Office to ensure the infrastructure needs of the RRC are met. Incumbent also oversees and coordinates student volunteer program, RRC Affiliates program, intern schedules, and RRC usage calendar to ensure maximum coverage and support of RRC programs. Incumbent assists higher level specialists with counseling, advising, and online student support activities. Incumbent collaborates to develop the internship training around front desk coverage protocol, RRC operations, and usage of the space. Provide high-level programmatic online support to the RRC and the UC San Diego Latinx student community.
Incumbent manages staff travel, generates all PR and promotional materials (website, social media, correspondence), and as needed is assigned projects of a highly confidential and sensitive nature, including but not limited to small scale student programs.
Occasional overtime may be required. Must be willing to work weekends and evenings as needed.
- Please submit a cover letter for a complete application.
Proven experience with successful event planning and organization of special events, including familiarity with general accepted practices of the industry. Proven skills to handle logistics of a wide variety of special events including meetings, staff appreciation socials, lectures, seminars, and workshops.
Demonstrated experience working independently and prioritizing a complex set of projects with multiple deadlines in order to meet highly critical objectives.
Demonstrated skill and ability to analyze, plan, develop, coordinate, and implement office systems to ensure efficient operation. Skill to operate standard office equipment such as fax, copy machine, telephone systems.
Ability to properly assess student crisis and provide appropriate referrals and support.
Excellent interpersonal skills with the ability to interact in a positive manner with diverse clientele, including prominent social and business figures, international visitors and dignitaries, elected officials, campus and systemwide administrators, faculty, staff, and students using a high degree of tact, diplomacy, flexibility, and discretion.
Experience in providing day-to-day work direction to students; ability to oversee and direct the work of multiple student employees.
Graduation from a 4 year college/university with relevant bachelor's degree and/or equivalent combination of education, experience, and skills to perform the functions of the job.
Background check required.
Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.
Must be able to push, pull, lift > 50lbs in order to move tables, chairs, and other event equipment as needed.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
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