Job Description

Payroll Title:
PUBL EDUC SPEC 3
Department:
EXTENSION
Hiring Salary Range
$48,000 - $58,000 /year
Worksite:
Other
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday - Friday

#111728 Program Manager - Occupational Safety & Health Dep

Filing Deadline: Mon 10/25/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/10/flu-vaccination-requirement-for-uc-students,-faculty-and-staff-issued-for-2021-2022.html

This position will remain open until a suitable candidate is identified.

The effects of the COVID-19 pandemic have impacted UC San Diego Campus hiring. UCSD Campus will continue to recruit for essential positions and we ask for your understanding and patience with our application process during this unprecedented time. For more information regarding steps we are taking to keep applicants and staff safe during this time, please click here.

UCSD Layoff from Career Appointment: Apply by 9/20/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 9/29/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

A cover letter is optional, but strongly encouraged.

DESCRIPTION

DEPARTMENT OVERVIEW

UC San Diego Extension is fully self-supporting, operating year-round (12 months of active instruction) with a budget of $47 million annually in primarily fee income. The unit has over 200 career employees, including academic, management, staff and executive, as well as represented and non-represented positions. Many casual or contract employees and student workers also serve in the organization. In addition, Extension employs more than 1,000 active by-agreement instructors.

Extension operates in 200,000 square feet of managed space, including a large off-campus classroom facility. The unit maintains a robust online learning platform, operating 24/7 with web-casting and video-conferencing capability. Extension also has a strong web presence with e-commerce operating 24/7. There are over 60,000 enrollment transactions annually; 35,000 outreach certification transactions and 25,000 service transactions. Extension supports a robust network of representatives, agents, and students (both residential and online) around the globe. Along with all of this, Extension operates two television stations, a variety of public lecture programs and is active in federal, state, local, and private research and technical assistance programs and activities.

As of Fall 2020, the University has assumed ownership of a major downtown center for which Extension is taking full financial and programming responsibility. The 66,000-square-foot building will support a rich mix of campus-based and community programs reflecting the teaching, research and public service mission of UC San Diego: classroom instruction, continuing education, arts and cultural performances, civic events and collaborative community projects.

The OSHA Training Institute Education (OTIEC) at the University of California San Diego (UCSD) addresses professional development needs related to the occupational safety and health industry. Students and stakeholders are primarily from the construction, maritime, disaster site worker and general industries. The UCSD OTIEC is regulated by the Department of Labor-OSHA, Office of Training and Education. Close attention to requirements and compliance is vital. The UCSD OTIEC is responsible for providing safety and health training throughout OSHA Region 9 (Arizona, California, Guam, Hawaii, Nevada, the Pacific Territories and American Samoa.) The Occupational Safety and Health Department at UCSD Extension offers training in conjunction with the OTIEC course portfolio.

POSITION OVERVIEW

The Program Manager manages the planning, scheduling, implementation, and evaluation of programs and courses for the OSHA Training Institute Education Center (OTIEC) and Occupational Safety and Health department at UCSD Extension. Uses skills as a seasoned, experienced public educational program professional to resolve a wide range of educational program issues and needs assessments. Develops new public educational programs, and works on complex public educational programs of diverse scope. Demonstrates good judgment in selecting methods and techniques for delivering courses, presentations and development programs. Receives general instructions and exercises judgment in selecting methods and techniques for course and instructional improvement. Fully knowledgeable in course subject matter and program.

The position manages OTIEC and UCSD Safety Courses throughout OSHA Region IX, for in-person, Virtual Instructor Led Training (VILT) and online offerings. (This includes courses held in Arizona, California, Guam, Hawaii, Nevada, the Pacific Territories and American Samoa.) Uses professional public educational program concepts in the completion of public education assignments. Works on programs and needs assessments that are of moderate to high in scope and complexity. Modifies existing public educational programs or develops segments of larger programs. Specific responsibilities include implementing and managing existing courses, development of new programs, student advising, assisting with the recruitment of instructors, assisting in the development of marketing plans and collateral, monitoring expenditures, assisting with the department’s curriculum management, management of Host Training Site locations and the processing of routine financial transactions. Assists in the administration of contract classes. Additional marketing responsibilities include social media, email marketing, attending conferences and trade shows and creation of promotional items and collateral.

QUALIFICATIONS

  • Experience with delivering programs. Excellent organization abilities and project management experience independently managing complex tasks, with competing demands for time and resources. Experience prioritizing and scheduling work effectively within set guidelines to meet established deadlines.

  • Experience with functional areas and understanding of how work may impact other areas. Experience working effectively without close supervision in a fast-paced environment with frequent interruptions, changing priorities and deadlines, while performing tasks accurately and quickly.

  • Experience conducting analysis and developing recommendations, demonstrating organization and problem-solving skills. Strong demonstrated experience in customer service in a university or college. Experience resolving issues including, but not limited to, complex requests, disgruntled students/instructors, and exceptions to policies.

  • Experience using effective verbal, written and interpersonal communication skills and presentation skills. Experience using communication skills, both verbal and writing /editing skills for memos, routine correspondence, and business agreements. Excellent knowledge of English grammar, spelling, and punctuation.

  • Experience using business software systems in the completion of work assignments; i.e., Word, Excel, Access, PowerPoint.

  • Proven knowledge of organization policies and procedures. Knowledge of departmental and organization policies and procedures; knowledge of educational program content and objectives.

  • Thorough knowledge of current public educational programs and trends.

  • Thorough skills to conduct needs assessment and development of new presentations / courses to meet organizational needs.

  • Thorough knowledge of financial tracking including monitoring expenditures and revenues, processing routine transactions, and preparing financial reports.

  • Experience working within a team framework. Experience participating and presenting in group discussions/meetings regarding systems, procedures, policies and goals of the department.

SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) training and form will be required.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. Click here for Details


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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