Job Description

Payroll Title:
Hiring Salary Range
$51,531 - $53,891 /year
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#111636 Graduate Admissions Credential Evaluator

Extended Deadline: Thu 12/16/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 09/20/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 9/29/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 9/30/21.


The Graduate Division is the central resource for all matters related to graduate education at UC San Diego. Our team is there at every step in a graduate student’s career, helping students navigate their path from admission to graduation and beyond. Working behind-the-scenes and in collaboration with faculty, staff and students, the Graduate Division guides today’s scholars on their upward trajectory to becoming tomorrow’s leaders.

Graduate Division Strategic Objectives:

1) Graduate Excellence: Grow the graduate programs and develop new curricula, while recruiting outstanding, diverse students, enhancing our stature, and serving the needs of students and society.

2) Graduate Student Experience: Deliver an outstanding graduate student experience by providing enhanced student support services, mentorship, career development, internships, and social events by promoting interdisciplinary scholarship and community building.

3) Financial Sustainability and Stewardship: Foster fellowships, training grants, philanthropy, and develop revenue generating educational programs that enhance our stature and promote our campus mission. Continue to develop agile and streamlined administrative processes that provide outstanding support to academic departments and programs.

4) Monitor Progress: Collect data to assess progress towards the above goals, and provide rapid feedback to individual departments and programs regarding admissions, mentoring and more.

5) Communicate our Impact: Engage in a variety of outreach events to enhance opportunities and visibility for our graduate students and programs.

As a member of the Graduate Admissions Team and under the general supervision of the Director of Graduate Admissions, the Graduate Admissions Credential Evaluator evaluates and verifies the academic documents of applicants nominated for admission to ensure compliance with minimum university standards for admission. Advises and trains faculty, staff, and applicants on admissions policies, procedures, and processes. Provides ongoing training in admissions technology to ensure timely processing of nominations. Working individually and collaboratively with others, analyzes and makes recommendations for changes to the online graduate application and the application management system. Responds to telephone, in-person, and email inquiries about admissions, the application process, and status.

  • Overtime may be required.

  • Please submit a cover letter for a complete application.


  • Knowledge of and ability to analyze, accurately interpret, and apply policies and procedures to evaluate transcripts, degrees, test scores, visa-related documentation, and other international and domestic graduate application-related materials.

  • Proven ability to research, collect data, verify accuracy, and compile and format results to meet various publication and reporting standards such as those for admissions and visa- or grant-related information.

  • Effective computing skills with experience in the creation and use of spreadsheets; the use of email, online environments, web-based applications, and various software applications, such as Microsoft Office products (e.g., Word, Excel, Access), paradox, and SQL-DSE.

  • An understanding of computer systems with the ability to troubleshoot individual operational systems, as well as the interfaces of those systems, and data management problems.

  • Ability to foresee and report regularly and promptly on individual and unit workload needs and recognize and recommend alternative actions with flexibility to adapt to and implement changes as needed.

  • Demonstrated skill in performing all work at a high level of accuracy and completeness promptly and effectively with strict attention to detail and in proofreading own work and work of others.

  • Proven analytical, problem-solving, and evaluative skills using technical and procedural systems involving complex information, databases, and data management systems.


  • Knowledge of UCSD policies and procedures, including but not limited to financial, travel, and contract and grant procedures; proficiency in the use of various online systems and tools.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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