Job Description

Payroll Title:
Hiring Salary Range
$20.00 - $25.38 / Hour
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Mon-Fri

#111593 Research Administrator 1

Extended Deadline: Fri 9/24/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:

UCSD Layoff from Career Appointment: Apply by 9/13/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 9/22/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until position is filed.


Divisional Overview:

The Division of Biological Sciences is a large and complex division within Academic Affairs with four academic sections (department equivalents), Cell and Developmental Biology, Ecology, Behavior and Evolution, Molecular Biology, and Neurobiology, with a Shared Services Administration unit structure supporting the Dean, the Division and the four Sections/Departments. BioSci reflects broad foci in faculty research and in the academic programs offered by the Division. Our mission is to advance knowledge of basic biological sciences and apply our research discoveries in ways that improve human health, protect our environment and enrich our economy. We fulfill our mission every day by educating and preparing the next generation of scientists, physicians, medical researchers and educators for 21st century careers, and by increasing public understanding of biology and encouraging scientific discovery among K12 teachers and school children. To learn more about this vibrant center of scientific discovery refer to the division’s webpage at

Position Overview:

Under supervision of the Sponsored Projects Manager, the Research Administrator 1 will develop pre- and post-award administration in a limited scope in the Division of Biological Sciences. This will include the budget development, pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Implement and monitor funding in UCPath, track financial transactions, reconcile and audit ledgers and payroll, provide regular analysis of assigned funds. Implement and execute annual fiscal close required processes and assist where necessary. Provide standard financial reports and projections. Ensure compliance with institutional and research sponsor policies and follow institutional procedures and practices when analyzing or reviewing financial information or reports. Participate in special projects on request and perform other duties as assigned.

~ We offer excellent benefits, staff development opportunities, and an inclusive and supportive work environment.

~ Position offers a flexible schedule with remote Hybrid options available.


  • Bachelor's degree in related area and / or equivalent experience / training.

  • Ability to learn and develop understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Ability to learn and develop understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented.

  • Ability to perform routine financial analysis and reporting. Ability to analyze and prepare budgets, identify spending patterns and project future expenditures based on available data

  • Proficiency working with computer and information management systems. Experience working with computer and information management systems. Strong computer skills in a PC environment using various business software programs (spreadsheets, word-processing, and databases) with a willingness and ability to update and increase skills and knowledge as needed.

  • Organization and communication skills and customer service focus. Excellent interpersonal skills including tact, diplomacy and flexibility. Ability to work independently and/or in a team framework in conjunction with principles of community. Ability to work effectively with a diverse population, including faculty, staff, students and the business community.

  • Basic understanding of principles and practices of fiscal planning/analysis, generally accepted accounting principles, and internal control.

  • Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy and follow through.

  • Basic knowledge of common sponsored award mechanisms.

  • Excellent verbal, written, and electronic communication skills that facilitate professional, effective, and courteous interaction with a diverse population. Ability to maintain confidentiality as required, using good judgment and discretion.

  • Willingness and demonstrated ability to embrace and consistently uphold the principles of community for a collaborative work environment.

  • Experience working in or familiarity with a university or related environment. Ability to interpret and apply university policies and procedures regarding purchasing, return goods, travel, disbursements, inventory, and audits.

  • Ability to perform complex financial analysis and customized reporting. Preferred

  • Working knowledge of or familiarity with other UC San Diego Core administrative computer systems, such as Kuali, UCPath, Concur, and Oracle Financial, preferred


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Occasional evenings and weekends may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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