Job Description

Payroll Title:
ADMIN OFCR 3
Department:
ROOSEVELT COLLEGE
Hiring Salary Range
$59,700 - $75,850 / Year
Worksite:
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day

#111574 International House Business Operations Officer

Filing Deadline: Tue 9/21/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/07/ucs-covid-19-vaccine-policy.html

UCSD Layoff from Career Appointment: Apply by 9/10/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 9/21/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 9/22/21.

DESCRIPTION

Eleanor Roosevelt College (ERC) welcomes students from every field of study, from human biology to art history and from electrical engineering to political science. Like all colleges at UC San Diego, ERC is a distinctive neighborhood within a larger campus community. The defining theme of ERC is international understanding. Through our core curriculum, Making of the Modern World, as well as co-curricular activities like the Global Marketplace, Culture Nights at International House, and Alternative Spring Breaks held across the hemisphere,students at ERC explore their identities and commitments as global citizens.

UC San Diego International House was founded in 1988, in connection with the establishment of Fifth (now Eleanor Roosevelt) College.

UC San Diego International House (I-House) is a dynamic on-campus community dedicated to the promotion of international awareness and intercultural understanding. I-House operates as a residential housing complex, programming and events center, and connection point for five globally-focused student organizations. All members of the campus community are encouraged to participate in the internationally-oriented programs organized by I-House. The Great Hall and the Asante Classrooms serve as welcoming spaces for I-House’s in-person programs, as well as many independent campus and community events.

International House (I-House) is also a living/learning community(LLC) with 350 international and domestic residents, six apartments for visiting scholars, superb events facilities, and innovative international programs that originate at UC San Diego and reach across the globe.

Under general supervision from the Provost, the I-House Business Administrative Officer uses advanced administrative concepts and organization objectives to resolve complex issues. Manages, plans, administers and coordinates the strategic plan, vision and operations of the organizational unit.

The I-House Business Operations Officer coordinates, implements and evaluates opportunities in support of UC San Diego's international mission. Using skills as a seasoned and experienced administrative operations professional, the Manager overseas the operations of the International House, and performs short- and long-term planning for the organization demonstrating good judgment in selecting methods and techniques for obtaining solutions.

The I-House Business Operations Officer oversees a comprehensive, globally focused, intellectual environment through programs and events that enhance the campus experience. The Business Operations Officer manages I-House programs through on-campus events and social media presence. In conjunction with the Colleges Business Office, the incumbent manages the day-to-day aspects of the operations for the unit, including fiscal, human resources, students in residence and resource and asset management. Oversees the management and coordination of all facilities under I-House control and works in partnership with the Campus Housing and Dining Facilities to plan and manage the Great Hall, Asante Classrooms and all other spaces associated with the unit. Included in this aspect is management and budgeting for ongoing maintenance, repairs and asset depreciation/replacement.

The incumbent helps to define, implement and evaluate best practices for the satisfaction of international students who reside at I-House. Develops, implements, and manages I-House programs responding to complex international issues, short- and long-term, that affect our internal population and enhances the intellectual climate at I-House and Eleanor Roosevelt College. Independently assesses residents, programs, and budget of I-House. Represents I-House on with external constituents, including International House World Wide and the I-House Advisory Board.

  • Must be available for occasional travel (domestic/international) for special conferences. Evening and weekend work may be required for special events.

QUALIFICATIONS

  • Experience purchasing major equipment and planning large-scale facilities maintenance projects. Strong skills in short-term planning, analysis, problem-solving, and customer service. Experience forecasting maintenance budgets.

  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Demonstrated experience with financial management, budgeting, fiscal controls, extramural funding, etc. as required to develop and oversee a budget in excess of$350,000.

  • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Demonstrated management skills and experience in program budget development, monitoring, and reporting; performance management and supervision; and resource and facilities management including programming.

  • Demonstrated leadership and management experience in a complex organization with proven ability to apply management principles, lead staff, organize and set priorities, and develop appropriate long-range objectives based on data accumulated and analyzed, and proven ability to work toward long-range goals.

  • Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Proven ability to cultivate short-and long-term community support for international programs and projects.

  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

  • Solid knowledge of common University-specific computer application programs.

  • Ability to use discretion and maintain confidentiality. Proven ability to exercise tact, mature judgment, diplomacy and flexibility to promote and maintain positive working relationships and job effectiveness

  • Proven ability to manage a multi-functional unit (comprised of professional, administrative, career and student, personnel) with a track record of providing successful leadership in a changeable environment.

  • Demonstrated experience managing residential communities in a university setting.

  • Demonstrated ability to understand and work well with diverse individuals and groups to serve constituencies such as undergraduate and graduate students, faculty, alumni, staff, and community members.

  • Experience overseeing coordination of student programs with a focus on both learning and social engagement.

SPECIAL CONDITIONS

  • Successful completion of background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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