Job Description

Payroll Title:
ADMISSIONS RECRMT SPEC 3
Department:
Admissions Office
Hiring Salary Range
$50,000 - $62,500/Year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day, Mon- Fri

#111511 International Admissions Officer

Filing Deadline: Thu 9/23/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/07/ucs-covid-19-vaccine-policy.html

UCSD Layoff from Career Appointment: Apply by 9/14/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 9/23/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Enrollment Management (EM) is a multi-unit department currently within the Office of the Executive Vice Chancellor-Academic Affairs. The Unit is led by the Associate Vice Chancellor for Enrollment Management (AVC EM), who serves as the Chief Enrollment Officer of the University. EM is comprised of multiple high-profile, core functional units including: the Office of Admissions, Office of the Registrar, Financial Aid & Scholarships Office, Enrollment Management Technology Services (EMTS), Cal-SOAP, Creative Services, Enrollment Analytics, Parent & Family Programs, and the Business Office. EM’s core functions oversee undergraduate admissions and student outreach, continuing student enrollment management, and financial aid and scholarship management.

The Office of Admissions leads the university's efforts to identify, recruit, admit and enroll the next generation of UC San Diego Tritons with particular focus on talented, academically capable, California students, representative of the diversity of the people of California. The mission of the office includes increasing the visibility of UC San Diego in California, the nation and world, through marketing and on- and off- campus recruitment activities to prospective freshmen and transfer students and their families; school counselors; community college leaders and advisors; community based organizations; and educational organizations serving groups historically underrepresented on our campus. The Office of Admissions hosts more than 80,000 visitors and receives, processes, and reviews over 120,000 applications for admission annually. The office works collaboratively with on-and off- campus partners to achieve university goals.

The Admissions Officer (AO) works in a fast-paced, deadline-driven, high-demand office, which receives in excess of 119,000 applications annually and is engaged in a highly selective admissions process each year. The AO is responsible for outreach, recruitment, reviewing freshmen and transfer applications, admitted student yield, relations with schools and community and family outreach. The position requires professionalism, skills in presenting information, attention to detail, the ability to collaborate - working in teams, and flexibility. Under the general supervision of the Admissions Leadership Team, the AO identifies potential students, and provides information on a variety of admissions-related issues to the general public including, but not limited to: prospective applicants, parents, counselors, community-based organizations, faculty and campus colleagues. The AO fosters and maintains good working relationships with the public and institutions and organizations involved in outreach recruitment, as well as serves as a resource to the external community, such as high school and community college counselors, representatives from other universities and UC San Diego advisors and administrators.

Admission Officers independently review and/or evaluate, domestic and international applications, for admission at both the freshman and transfer level. The AO uses professional judgment and a comprehensive knowledge of educational processes, including acceptance of transfer coursework from domestic institutions and international educational systems, in determining whether applicants meet requirements for admission. The AO is expected to perform with a high level of professionalism as a representative of UC San Diego and the University of California among many constituencies, often times conveying complicated and/or sensitive information. The AO serves as a resource to the staff in Admissions and the campus community for issues related to admission to the University.

Must be available to work evenings/weekends during peak periods. Position includes substantial domestic and international travel. Must have reliable transportation for domestic travel as needed.

Must be able to withstand the demands of heavy public contact.

QUALIFICATIONS

  • Experience in implementing programs and workshops with high schools and community colleges for recruitment and yield purposes.

  • Thorough knowledge and experience working with a diverse student population. Ability to interact effectively with a diverse group of prospective students and families, counselors, administrators, the general public and campus community including multicultural and non-traditional populations.

  • Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges / universities and specifically at UC, and / or specific colleges and schools.

  • Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.

  • Ability to develop recruitment programs, and design effective materials. Ability to organize, plan and implement informational programs for students, counselors, and parents.

  • Detailed knowledge of complex and broadly written guidelines governing evaluation, admission and deferral of freshman and transfer applicants, both domestic and international.

  • Ability to interpret broadly written guidelines and use independent judgment in making admission decisions

  • Ability to coordinate, plan, oversee and evaluate admission processes.

  • Ability to conduct independent and unsupervised individual evaluations and assessment, and provide admission counseling for pre-admission applicants, who have been admitted, deferred or currently registered, high school and community college counselors, college advisors and directors of advising, military recruiters, and others.

  • Ability to professionally present before large and small groups, representing the university and Admissions, including provision of expert advice in at least one functional area of admissions.

  • Precision and close attention to detail, with the ability to develop itineraries, schedules and plan recruitment activities and programs.

  • Competency in the use of a personal computer which includes word processing, electronic mail and a large data base system.

  • Knowledge of admission-related technology and efficiency in utilizing technology and data to effectively execute the responsibilities of Admissions Officer.

SPECIAL CONDITIONS

  • Job offer is contingent upon a satisfactory clearance based on background check results.

  • Mandated reporter under the Child Abuse and Neglect Reporting Act (CANRA).

  • Must be able to obtain and maintain a valid passport and/or REAL ID for international travel as needed.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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