111368 - Program Assistant
#111368 Program AssistantExtended Deadline: Mon 11/29/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 08/31/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 09/09/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Women's Center is one of six Campus Community Centers within the Office of the Vice Chancellor for Equity, Diversity, and Inclusion. The Women's Center provides a supportive community space, academic support services, mentorship/leadership development, co-and extra-curricular programming, and non-academic support. The Women's Center leverages existing resources and brings them together in a single location thus creating a sense of place and community and providing an important support system, particularly for women students on campus, while serving as a campus resource for all students to explore gender issues.
The Women's Center is a space in which people work collaboratively to foster the educational, professional, and personal development of diverse groups of women. The Center provides education and support to all members of UC San Diego regarding gender issues, with the goal of promoting an inclusive and equitable campus community.
The Program Assistant is the primary source of office and administrative support for the Women’s Center. Serves as front line customer service representative in a fast-paced, high-volume Campus Community Center by coordinating walk-in traffic, managing email and phone correspondence, and coordinating information and referral resources. Oversees all aspects of front desk management to include training and oversight of student staff and volunteers working at front desk. Oversees all aspects of volunteer program. Assists with facility coordination, maintains office inventory and ordering of supplies, provides general office and program support, and assists with Center marketing efforts. Provides a lead role in creating and sustaining a welcoming climate at the Women’s Center. Independently analyzes the needs of campus community members who utilize the Center and ensures that the Women’s Center facility responds to those needs. Assists with Women’s Center programs and projects and provides staff support as needed.
Must have flexible schedule and be available occasional nights and weekends.
Please submit a cover letter for a complete application.
Proven experience working in an environment that focuses on gender, diversity, and social justice issues (including but not limited to issues of gender, race, ethnicity, ability, sexual orientation, and class background) and thorough understanding of Women’s Center mission.
Experience working in a customer service capacity, both on the telephone, in person, and using electronic communication systems, exercising tact and diplomacy with emphasis on flexibility and professionalism. Excellent interpersonal skills; able to work effectively with diverse campus and community groups.
Demonstrated marketing skills with experience creating flyers and other organizational marketing materials.
Experience providing work direction to student assistants and/or student volunteers. Setting priorities, managing workloads, ensuring, and assisting in completion of assignments as needed. Experience coordinating training and orientation of new student assistants and/or volunteers.
Proven ability to troubleshoot logistical and coordination issues arising from technical problems or unexpected schedule changes. Ability to be flexible.
Excellent oral and written communication skills with emphasis on working with student, staff, faculty, and community members from diverse backgrounds. Proven ability to compose, draft, and edit correspondence, reports, notices, and announcements.
Strong organizational skills; demonstrated ability to successfully follow multiple tasks through to completion; must be able to prioritize tasks to meet established deadlines while working in an environment with frequent interruptions; ability to exercise good judgment for problem solving and ability to anticipate problems.
Job offer is contingent upon satisfactory clearance based on Background Check results.
Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
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