111364 - Programs and Operations Coordinator
#111364 Programs and Operations CoordinatorFiling Deadline: Fri 9/17/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/07/ucs-covid-19-vaccine-policy.html
UCSD Layoff from Career Appointment: Apply by 9/01/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9/17/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
At the UC San Diego Office of the Vice Chancellor for Equity, Diversity, and Inclusion (VC-EDI), we believe that true excellence is achieved through productive relationships among people of diverse perspectives. Creativity and innovation prosper when the collective talents of our students, faculty, and staff are joined together in an environment that is open and inclusive. We define greatness by our ability to work together in a climate of shared respect, where diverse perspectives are valued and opportunities for growth and self-reflection exist for all. VC-EDI works in partnership with other Vice Chancellor areas to ensure that students, faculty, and staff find community and self-empowerment, regardless of heritage, orientation, or situation.
Central to the purpose of the Office of the VC-EDI is to ensure that our community is one of equal opportunity, where mutual respect and cross-cultural collaboration is fostered and open dialogue is encouraged. It is our mission to provide leadership, build capacity, and forge partnerships to facilitate shared responsibility for creating a diverse, equitable, and inclusive campus in which students, faculty, and staff can thrive.
The VC-EDI, through partnership and collaboration, directs the campus efforts relative to diversity initiatives, which includes the work of the Campus Community Centers and Programs, as well as the efforts of the Center for Faculty Diversity and Inclusion.
A program of VC-EDI, Asian Pacific Islander Middle Eastern Desi American (APIMEDA) Programs and Services serves students from a variety of ethnic and cultural groups that make up the Asian American, Pacific Islander, and Southwest Asian North African American communities. The program provides community and retention support for students, encourages community development, enhances coalition building with and within the APIMEDA students, staff, and faculty, fosters greater visibility for the diversity within the APIMEDA community, and helps students gain skills for success in their future careers.
Incumbent provides high level administrative and programmatic support to VC EDI's Asian Pacific Islander Middle Eastern Desi American Programs and Services. This includes managing the day-to-day operations, infrastructure, office management, and student program/event coordination and logistics for the APIMEDA Programs and Services. Under the direction of the Associate Director for APIMEDA Programs and Services, incumbent develops, analyzes, interprets, and implements policies and procedures for the operations of APIMEDA Programs and Services, including front desk operations, facility usage, implementation of and adherence to financial protocols & procedures, and requests for information and referral. The incumbent acts as the primary fiscal transaction preparer (Oracle and Concur) for APIMEDA Programs and Services.
Incumbent serves as liaison with Facilities Management, IT, Oracle, ACT, CMS, EVC Business Office and VC-EDI Office to ensure the infrastructure needs of APIMEDA Programs and Services are met. Incumbent also oversees and coordinates student volunteer program, APIMEDA Programs and Services Affiliates program, intern/student assistant schedules, and APIMEDA Programs and Services calendar to ensure maximum coverage and support of APIMEDA Programs and Services events and programs.
Incumbent manages staff travel, generates PR and promotional materials (website, social media, correspondence), and as needed is assigned projects of a highly confidential and sensitive nature, including but not limited to small scale student programs.
Occasional overtime may be required. Must be willing to work weekends and evenings as needed.
- Please submit a cover letter for a complete application.
Proven experience with successful event planning and organization of special events, including familiarity with general accepted practices of the industry. Proven skills to handle logistics of a wide variety of special events including meetings, staff appreciation socials, lectures, seminars, and workshops.
General experience and knowledge of program evaluation and statistical analysis to draft evaluation reports.
Excellent oral and written communication skills with emphasis on working with students, staff, and faculty from diverse racial, cultural, ethnic, and socioeconomic backgrounds. Proven ability to compose, draft, and edit correspondence, reports, notices, and announcements.
General knowledge of diversity, equity, and inclusion including an understanding of the historical and social context of diversity, equity, and inclusion, and of the intersections of identities including but not limited to: race, ethnicity, gender, sexual orientation, religion, and SES.
Demonstrated skill and ability to analyze, plan, develop, coordinate, and implement office systems to ensure efficient operation. Skill to operate standard office equipment such as fax, copy machine, telephone systems.
Excellent interpersonal skills with the ability to interact in a positive manner with diverse clientele, including prominent social and business figures, international visitors and dignitaries, elected officials, campus and systemwide administrators, faculty, staff, and students using a high degree of tact, diplomacy, flexibility, and discretion.
Demonstrated experience working independently and prioritizing a complex set of projects with multiple deadlines in order to meet highly critical objectives.
Strong originality and creativity to anticipate and plan for new or changing workloads, to recommend new administrative approaches to support organizational objectives, to suggest or carry out special projects, and to resolve problems.
Demonstrated ability to make decisions independently and to anticipate the needs of a student resource center/service unit.
Graduation from a 4 year college/university with relevant bachelor's degree and/or equivalent combination of education, experience, and skills to perform the functions of the job.
Background check required.
Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
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