Job Description

Payroll Title:
ADMIN MGR 4
Department:
DEANS OFC-MED SCHOOL
Salary Range
Commensurate with Experience
Worksite:
La Jolla
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#111331 Associate Dean for Business Affairs

Extended Review Date: Wed 9/15/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/10/flu-vaccination-requirement-for-uc-students,-faculty-and-staff-issued-for-2021-2022.html

Special Selection Applicants: Apply by 09/08/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Associate Dean for Business Affairs is the Chief Aministrative Officer for the School of Medicine (SOM) and serves as a core member of School’s leadership team, in addition to other cabinets and advisory groups to the Dean. The Associate Dean is a key strategic partner for the Dean, department chairs, faculty, and staff in the SOM for activities related to financial operations, resource management, and major initiatives that affect the School. Reporting directly to the Dean with a dotted line to the Health Sciences Chief Financial Officer, the Associate Dean for Business Affairs manages complex and sensitive issues on behalf of the Dean, including high-level financial analysis and planning, as well as management oversight across all 18+ department businesses offices.

* Budget and Finance* Faculty Compensation* Business Applications Development* Budget and Fiscal Process Improvement

The Associate Dean for Business Affairs requires analysis, evaluation, development, and reasoning across the broad School portfolio of Departments/ Divisions/ Units, programs, funding streams, and initiatives. The Associate Dean represents and acts on behalf of the Dean and possesses delegated authority on all budgetary matters within the SOM; establishes internal controls to assess and manage risk in areas such as budget and finance, department business management; serves as a member of the SOM Executive Cabinet; formulates and implements strategic, tactical, financial, and operational solutions to institution-wide issues; works closely with SOM academic and administrative leaders; works closely with senior staff to acquire and manage resources and infrastructure necessary to adequately support the teaching, research, and clinical missions of the School.

The Associate Dean leads the business and financial projects and initiatives in support of the School’s broad educational, research, and clinical missions. The incumbent will represent the Dean and SOM, and will negotiate and act as a liaison with top administration and professionals in the exploration and discussion of initiatives and issues, and participate with other higher-level leaders to establish strategic business plans and objectives. Makes decisions on operational matters and ensures achievement of objectives. Reviews and approves recommendations for operational planning and control. As the chief administrative officer for the SOM Dean’s Office, responsible and accountable engaging in strategic planning efforts across multiple dimensions within the Associate Dean’s span of control and establishing collaborations and cohesiveness among its business leaders. This position will also serve as the SOM Principal Business Officer (PBO) to the Group on Business Affairs (GBA) of the American Association of Medical Colleges (AAMC). In this role, the Associate Dean will be the primary administrative point of contact for the AAMC GBA and PBOs from other SOMs in the AAMC.

This includes collaboration in joint institutional endeavors and also oversight of multiple annual survey completion, including the critical LCME Part I-A financial report. Also responsible for management of collateral or residual impacts to other parts of the organization, including partnerships with the administrative leaders of the Skaggs School of Pharmacy and Pharmaceutical Sciences (SSPPS), Herbert Wertheim School of Public Health and Human Longevity Science (HWSPH), UC San Diego Health, and Vice Chancellor for Health Sciences Office (VCHS). This position partners with the SOM Chief of Staff (CoS), academic leaders, business officers, Health System leadership, other VCHS and Dean administrators, and campus leadership to support the UC San Diego School of Medicine.

Directs a large academic organization or non-academic area with multiple departments involving diverse functions. Develops organizational policies and authorizes their implementation. Provides advice, guidance and assistance to the senior leadership of the organization. Represents the organization in organization-wide and systemwide meetings and discussions. Recognized as an influential leader. Makes final decisions for the organization and ensures achievement of objectives. Erroneous decisions will have a serious impact on the overall success of division or the organization as a whole.

MINIMUM QUALIFICATIONS

  • Ability to establish mission and goals at the macro-level; to lead subordinate management to develop goals in alignment with mission. Proven ability to lead and execute departmental strategic planning processes and participate and provide valuable input related to strategic planning efforts.

  • Expert knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. Expertise in internal control practices. Experience in implementing controls that strengthen the control environment throughout the organization. Extensive experience in developing and applying accounting, financial and internal control policy. Experience in promoting ethical behavior and a positive internal control environment.

  • Expert skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques. Excellent problem solving skills. Demonstrated critical and innovative thinking skills. Strong negotiation, mediation, and decision-making skills.

  • Ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department. Demonstrated conceptual and analytical skills, and technical expertise necessary to assess complex, technical, operational and performance design issues and make recommendations for resolution.

  • Highly sophisticated skills in strategy development, systems planning and change management. Extensive experience in a management role to design and implement organizational strategies. Demonstrated superior skill to provide and assist leadership in addressing complex and sensitive problems and matters that are inline with institutional goals. Demonstrated ability to maintain confidentiality.

  • Expert project management skills, including capital projects. Demonstrated ability to lead project management/process change efforts involving different units across an organization.

  • Expert leadership abilities to establish department goals, and to motivate and influence others to achieve. Expert people management skills. Ability to give high level direction to operational improvement activities, as well as strategic initiatives. Ability to influence behavior of key business individuals throughout the campus, who are not a part of the SOM, and who have no formal organizational reporting responsibility to this position.

  • Highly sophisticated knowledge of administrative management theory and ability to translate this knowledge into practice. Highly sophisticated judgment and decision-making, critical thinking, and creative problem solving.

  • Demonstrated skills in employee supervision and HR administration. Interpersonal skills to effectively lead, motivate and influence others. Demonstration of seasoned leadership ability, including leading by example, inspiring employees to excel in process execution and service delivery, and rewarding and recognizing employee performance.

  • Expert knowledge of industry systems and practices and their usage at a campus, medical center or Office of the President. Ten (10) years of progressively responsible management experience in a core business and/or financial & accounting function in a large and complex organization. Proven leadership in a public research university with complex, diverse problems, understanding the organizational structure and functions of the University and resource management. Substantial experience within academic medicine/clinical research setting strongly preferred.

  • Expert written, verbal and interpersonal communication skills, including skill to work effectively with multiple constituencies to advance organizational objectives. Proven ability to effectively interact with all segments of the campus community, customers, key stakeholders and public agencies.

  • Ability to present complex information in an effective manner. Ability to influence others through effective public speaking and presentation skills.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online