111254 - Academic Personnel Analyst
#111254 Academic Personnel AnalystExtended Deadline: Thu 9/30/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/07/ucs-covid-19-vaccine-policy.html
UCSD Layoff from Career Appointment: Apply by 08/25/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9/3/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
- This position is open until filled. First Review Date 9/7/21.
The Department of Mechanical and Aerospace Engineering is in the Irwin and Joan Jacobs School of Engineering at the University of California, San Diego. It is a large interdisciplinary engineering department that provides an exciting and inclusive environment that promotes discovery and excellence in a wide range of engineering, scientific, entrepreneurial and professional areas with over 1,000 undergraduate students, 400 graduate students and 50+ faculty.
Under general supervision and advisement of the Chief Operations Officer (COO) and Department Chair, the Academic Personnel Analyst is independently responsible for the preparation and submission of academic review files for ladder-rank faculty, adjunct professors, professors of practice, visiting professors, L(P)SOEs, research scientists and project scientists within MAE. Serves as a resource and provides high-level analysis to Department Chair in terms of appropriate review actions to pursue for each file.
Serves as a resource to faculty on compensation programs, benefits, leaves and a wide variety of general departmental policies, procedures and precedents related to academic personnel.
Leads special project-oriented assignments requiring gathering and analyzing data, projections, statistics and report generation as required by Department Chair and COO.
Inputs salary actions for academic personnel in UC Path including merits, promotions, leaves, salary exchanges (FSEP, buyouts, GCCP), summer research ninths, sabbaticals and terminations.
Responsible for the record keeping for sabbatical credits and the submission of leave forms and reports.
Experience in higher education and an in-depth understanding of the academic process. Demonstrated previous experience in the areas of academic affairs and academic personnel.
Knowledge of human resources management systems and other related business software programs and systems. Demonstrated skill in using personal computers and a wide variety of software packages for presentations, written communication, data processing and electronic communication (e.g. MS Word, Excel, Access, internet searches, Gmail, etc.).
Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Strong demonstrated experience working with policies and procedures as they relate to personnel, benefits and payroll administration. Knowledge of university pay scales, salary administration, benefits, payroll system and payroll forms related to academic affairs and academic personnel..
Demonstrated organization, problem solving, and communication skills. Demonstrated ability to take initiative and work independently and effectively with minimal supervision. Strong demonstrated organizational skills, with the ability to prioritize daily operations and projects in order to meet rigid deadlines, ensure smooth workflow and handle multiple tasks simultaneously. Excellent oral and written communication skills, with the ability to provide information and/or instructions in a clear, concise manner. Ability to write concisely, persuasively and in summary form. Ability to interact effectively with a diverse community of faculty, staff and public using diplomacy, tact and flexibility in various circumstances.
Excellent interpersonal skills to communicate with faculty, students and staff using tact, diplomacy and discretion; excellent interpersonal, oral and written communication skills, and skill to articulate complex program requirements to a variety of individuals with broad educational, cultural, and language backgrounds; a pleasant, cooperative personality.
Knowledge of unit academic culture and educational goals of discipline(s) served.
Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Ability to locate, extract and identify important information and data; analyze, synthesize and compile data and present in a meaningful fashion and effectively. Ability to use a wide variety of resources and formats to compile material and data.
Demonstrated ability to perform work with attention to detail.
Ability to work under pressure and with frequent interruptions.
Ability to maintain confidentiality regarding financial, payroll, and personnel information.
Ability to interpret university and INS visa, immigration and non-resident tax regulations related to employment.
Ability to establish new procedures for faculty and department operations when necessary, along with skill to perform work according to established protocols.
Excellent reading and comprehensive skills to analyze, understand and interpret complex materials and documents.
Demonstrated knowledge of standard and computerized filing systems. Ability to maintain and cross-reference complex filing systems for rapid/easy retrieval by self and others.
- Job offer is contingent on clear Background Check.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
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