Job Description

Payroll Title:
BLANK AST 3
Department:
RADIOLOGY
Salary Range
Commensurate with Experience
Worksite:
Hillcrest
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#111242 Education Services Assistant

Filing Deadline: Wed 12/8/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 09/02/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 09/14/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Division of Education Services provides a unique and exceptional education experience for all scholars, regardless of training level, within the UCSD Department of Radiology, by integrating and aligning all Radiology educational activities with the overall goals and mission of the Department and the UCSD School of Medicine.

Education Services supports the following programs: Diagnostic Radiology Residency, Clinical Fellowships, Visiting Scholars, Medical Students, and Continuing Medical Education Courses, including coordination of the residency recruitment process; Electronic Residency Application Service (ERAS); resident evaluation process using the MedHub; clinical rotation schedules and managing statistical resident data for the Accreditation Council for Graduate Medical Education (ACGME).Serves as the Department of Radiology training verification coordinator.

The Housestaff in Radiology is comprised of 45 plus residents in various stages of the program, chief residents, research residents, and 30 clinical fellows from 8 clinical divisions in the Department of Radiology. Other programs include: Med Ed Courses - 7 courses (70-100 students per year); Visiting Scholars - 100+ scholars per year; Review Courses - RRRC, VIR, Breast Img/IR, PGRC; CME Courses - 10+ courses (including 20 attendees per MRI course week, 6 weeks/year).

Under direct supervision of the Administrative Supervisor, incumbent provides independent and analytical administrative support to the Department of Radiology Division of Education Services supporting the following programs: Diagnostic Radiology Residency, Clinical Fellowships, Visiting Scholars, Medical Students, and Continuing Medical Education Courses. Serves as the Department of Radiology training verification coordinator. In coordination with the program administrator generates and distributes statistical data and reports. Provides administrative support for the Diagnostic Radiology Residency Program including coordination of the residency recruitment process; Electronic Residency Application Service (ERAS); resident evaluation process using the MedHub Residency Management Suites clinical rotation schedules and managing statistical resident data for the Accreditation Council for Graduate Medical Education (ACGME)

MINIMUM QUALIFICATIONS

  • Proficiency in the use of spreadsheet, database management, and word processing software in a windows environment; demonstrate skills in Word, Excel, PowerPoint, internet, and email.

  • Knowledge of the Med Hub and/or Electronic Residency Application Service. Demonstrated ability to quickly grasp new computer and web applications for various surveys, etc.

  • General knowledge of ACGME Residency Program Requirements.

  • Proven experience in development of systems to track, monitor, and report programs and program compliance.

  • Excellent interpersonal skills, both oral and written, including the ability to interact constructively and effectively with a diverse group of people to include faculty, fellows, visiting scholars, physicians, staff, administration, community agencies, and the public.

  • Experience creating and maintaining databases and spreadsheets; ability to generate reports and statistical information, and to interpret and analyze results.

  • Excellent oral and written communication skills, including excellent grammar and spelling and the ability to proofread own work.

  • Strong experience providing administrative support in an office setting. Accurate clerical skills, including typing (minimum 65 WPM) and basic accounting skills.

PREFERRED QUALIFICATIONS

  • Knowledge of UCSD travel/accounting/purchasing processes, tools, and forms.
  • General information knowledge of UCSD departments and their locations and UCSD policies and procedures.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Physical ability to walk frequently to various Medical Center locations. Must have access to reliable transportation. Overtime may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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