111115 - Front Desk Administrative Assistant Lead
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#111115 Front Desk Administrative Assistant LeadInitial Review Date: Tue 9/14/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/07/ucs-covid-19-vaccine-policy.html
UCSD Layoff from Career Appointment: Apply by 09/09/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 09/21/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego current employees who apply by 09/14/2021 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.
Under direction, responsible for all administrative support to Operating Room Nurse Manager, Administrative Nurse 2, Administrative Nurse 1, and Charge Nurses. Lead is responsible for all oversight of front desk operations at the JMC Main OR. Makes operational decisions within policy. Provides information or reports to managers to be used in resource determination and allocation. Provides reception and administrative functions for the Jacobs Medical Center, Thornton Hospital, Sulpizio Cardiovascular Center Operating Rooms,. Facilitates urgent changes in the OR schedule and schedules surgical cases. Monitors status of all surgery cases and provide pertinent information to the management, charge nurses, surgeons, anesthesia providers, staff, families and other regarding ongoing OR activity.
Processes and tracks various Facilities and Biomedical requests. Assists with the maintenance of employee time and attendance documentation and entry of call hours. Prepares and distributes numerous reports, daily and weekly correspondence and presentations as assigned. Assists with general office duties including answering phones, typing, copying, faxing, filing and ordering supplies. Ensures appropriate ordering of office supplies in the unit. Ensures proper management of coffee and supplies in the OR staff lounge. Communicates with Telecommunications to ensure proper function of telecommunication devices in the unit. Manages the dosimeter badge enrollment program. The Lead ensures adequate admin assistant staff coverage for the unit.
Three (3) years recent administrative experience in a surgical/procedural healthcare environment with a variety of cases.
Demonstrated excellence in customer service and interpersonal communication skills.
Possess effective time management skills and Highly detail-oriented.
Proficient with MS Office Suite (Word, Excel, PowerPoint, Outlook).
Positive leadership abilities and patient focused customer service skills.
Excellent communication skills and team oriented individual.
- Main Operating Room admin assistant experience.
- THT LEAN six sigma.
- Previous experience with Epic Op Time and Shifthound.
- Employment is subject to a criminal background check and pre-employment physical.
- Must be able to work various hours and locations (including weekends and evenings) according to business needs.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!
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