Job Description

Payroll Title:
RSCH ADM 2
Department:
CHEMISTRY & BIOCHEMISTRY
Hiring Salary Range
$20.00 - $32.00/Hour
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day, Mon - Fri, occasional overtime as needed

#110942 RESEARCH ADMIN. / FINANCIAL ANALYST / FUND MANAGER

Extended Deadline: Wed 9/29/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/07/ucs-covid-19-vaccine-policy.html

This position will remain open until filled. First Review date 8/19/21.

UCSD Layoff from Career Appointment: Apply by 8/6/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 8/18/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Department of Chemistry and Biochemistry is one of the largest and most complex departments on campus. Our Department combines research on the most consequential and revelatory scientific areas with education aimed at building our future leaders and scientists. The department currently has more than 120 awards from federal, state and private sources for approximately $20 million per annum in extramural funding and $46 million in total annual expenditures. The department also manages three major NIH training grants, and one Department of Education training grant, which fund graduate and postdoctoral students across UCSD departments/disciplines as well as off campus research organizations.

The Research Administrator (RA) provides moderate analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, and sub award/subcontract issuance and administration. Incumbent provides fiscal advice and guidance to faculty and staff, and works closely with OCGA, OPAFS, Disbursements, Payroll, General Accounting, EVCAA/Dean's offices, Technology Transfer and Research Affairs in administering various faculty programs and fund sources.

  • This position has the potential for a flexible or partially remote schedule.

Position will be filled as a Research Administrator 1 or 2 based on candidates experience and qualifications.

At the Research Administrator 2 Level: Under general supervision, the incumbent develops and oversees research proposals, awards, and transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions.

At the Research Administrator 1 Level: We are seeking individuals with good critical thinking skills who are eager to learn. With guidance from the supervisor, incumbent develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Follows institutional procedures and practices when analyzing or reviewing financial information or reports.

QUALIFICATIONS

  • Familiarity with OMB circulars such as Uniform Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Familiarity with reading, interpreting, and analyzing financial reports.

  • Maintains current knowledge of compliance regulations in all areas of research administration. Familiarity with common sponsored award mechanisms.

  • Ability to manage a high volume of transactions. Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.

  • Ability to learn and use spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Effective interpersonal skills, and ability to communicate one-on-one or in group settings, taking into account differences in social, cultural, professional, and educational backgrounds.

  • Ability to perform moderately complex financial analysis and customized reporting.

  • Skill to operate a personal computer and demonstrated knowledge of databases, general computer applications, and programs. Willingness and ability to update and increase computer skills and knowledge as needed.

SPECIAL CONDITIONS

  • Background Check required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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