110887 - Administrative Coordinator - Medical Education
As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.
#110887 Administrative Coordinator - Medical EducationFiling Deadline: Thu 10/7/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/07/ucs-covid-19-vaccine-policy.html
UCSD Layoff from Career Appointment: Apply by 08/3/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 08/13/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This job will remain open until a candidate has been successfully identified.
The Division of Medical Education within the UCSD School of Medicine is comprised of the following major units: Admissions & Student Affairs; Undergraduate Medical Education; Graduate Medical Education; and Continuing Medical Education & Faculty Development. These units are supported by core services Business Affairs, Educational Technology, and Evaluation & Assessment. The division supports the education, training and co-curricular activities of 500 medical students, 800 residents and fellows, as well as the faculty, physician and healthcare providers at UCSD’s School of Medicine and Medical Centers.
Serve as a Curriculum Coordinator in the pre-clinical curricular segment of the Integrated Scientific Curriculum (ISC) in the School of Medicine (SOM). Provide programmatic support to Core Courses in the Integrated Scientific Curriculum (ISC) in the School of Medicine (SOM), including preparation of course material, coordination of course committee meetings, and processing of course expenses. Complete special projects for the course directors as needed. Additional coordination and support of year-round curricular courses such as Ultrasound and Anatomy, as well as the fourth-year Principals to Practice Course. Coordinates the annual Interprofessional Education activity.
In consultation with department management, uses professional concepts in drafting department schedule for courses, seminars, and special events, taking into consideration faculty leaves, preferences, and faculty course load, classroom availability, and enrollment figures. Schedule may be reviewed to ensure it meets the needsof students for degree progression. Independently obtains classrooms for courses taking into account the requirements and restrictions of the Campus Scheduling Office.
Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two (2) years of related experience/training.
Proficient knowledge of common University-specific computer application programs.
Thorough knowledge of department, organization, and University policies, procedures, and directives.
Knowledge of department and school/college general and major course requirements. An in-depth knowledge of an organ-based pre-clinical curriculum within a School of Medicine, preferably at UCSD.
Effective interpersonal skills including flexibility, tact and diplomacy in interactions with students, faculty, co-workers, campus administrators and the public. Ability to counsel students on a variety of problems with tact, diplomacy, and sensitivity.
Ability in problem identification, reasoning, analysis to identify trends. Analytical and problem-solving skills with expertise in developing strategies for resolving situations and recommending action for desired results. Ability to find solutions to conflicting situations.
Strong communication skills to communicate clearly, effectively and tactfully to all levels of clients, academic, administrative and staff personnel within the university.
Ability to work on multiple tasks simultaneously requiring experience with prioritizing tasks due to challenges such as shifting priorities, fluctuating workloads, and deadline pressures. Time management skills to include ability to monitor tasks and projects, making resourceful and creative decisions to ensure timely delivery.
Excellent record keeping skills, including ability to design and maintain extensive database information. Skill in developing, implementing, and maintaining efficient record keeping and filing systems for retrieval by self and others.
Demonstrated ability to work as an effective team member within the department and outside our programs (VA, Children’s Hospital, and UCSD Hospital).
- Experience with Canvas LMS.
- Employment is subject to a criminal background check.
- Occasional evenings and weekends may be required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!
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