110831 - Administrative Assistant
As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.
#110831 Administrative AssistantExtended Deadline: Wed 10/27/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/10/flu-vaccination-requirement-for-uc-students,-faculty-and-staff-issued-for-2021-2022.html
This position will remain open until a successful candidate has been identified.
UCSD Layoff from Career Appointment: Apply by 08/12/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 08/23/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will be hired at the BLANK AST 1 or BLANK AST 2 level depending on the experience of the selected candidate.
UCSD Department of Dermatology was founded in January 2015 bringing together a team of 70 faculty members specializing in Adult and Pediatric & Adolescent Dermatology, making us one of the largest Dermatology program in the nation. Our faculty are experts in their fields and are involved in a wide range of clinical, education and research endeavors.
Under supervision of the Senior Admin Analyst, the Administrative Assistant will provide administrative support to Dermatology Research Faculty, Research Fellows, Scholars, staff and volunteers. Administrative duties include preparing online requisitions and purchase orders, processing reimbursement, answering the phones, processing mail and faxes, scheduling meetings, data entry, filing, maintain records of receipts, packing slips, etc. This position is also responsible for supporting personnel activities including job postings, onboarding research personnel, manage badge and IT access, and other personnel matters in coordination with HR and ARC. The Administrative Assistant is also responsible for maintaining and updating content on department website and provide coverage for other senior administrative staff in support of Department Chair and Department Business Officer.
Experience providing administrative support in an office setting.
Ability to organize and prioritize work with a diverse set of responsibilities and frequent deadlines.
Ability to communicate clearly and effectively on the phone, via email, and in person with individuals of diverse educational levels and cultural backgrounds.
Ability to distribute mail and file documents. Ability to perform basic math functions.
Experience using general office equipment, including fax, scanner and copy machines.
Proficient ability to use Microsoft Office and database software.
Ability to write clear and accurate correspondence and assist in the preparation of manuscripts, including close attention to detail, correct spelling and proper usage of grammar with ability to proofread own work.
Effective interpersonal skills, including tact, diplomacy and flexibility, with the ability to interact effectively with a diverse group.
- Ability to document tasks performed and train students on multiple projects assigned.
- Experience with academic manuscripts and extramural support.
- Experience with website maintenance.
- Employment is subject to a criminal background check.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.