Job Description

Payroll Title:
FINANCIAL SVC ANL 3
Department:
PSYCHIATRY
Salary Range
Commensurate with Experience
Worksite:
Hillcrest
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#110600 Financial Services Analyst III

Extended Deadline: Wed 9/29/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/07/ucs-covid-19-vaccine-policy.html

This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 07/29/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/09/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

The Financial Services Analyst is a senior staff member in the Outpatient Psychiatric Services Hillcrest (OPS-H) clinic and Community Psychiatry Program, who works under the direction of the OPS-H Director and Director of Finance/Budget. OPS-H is a fast-paced, dynamic operation, based on a large number of different funding streams, each with specific administrative requirements and policies governing their use. Duties include financial analyses, fiscal management, strategic planning, negotiating with outside affiliates to setup new agreements, and administration of a full range of extramural grants, contracts, and agreements totaling more than $3.2 million in annual direct and administrative funds.

Manage revenue generated by direct clinical care, including as detailed by business plans developed between OPS-H and the Health Systems (HS) Clinical Practice Organization (CPO), totally an estimated additional $1 million annually. Manage the funding allocation for the Psychiatry residency presence at OPS-H. Additionally, the incumbent will manage all the potential financial resources out of new clinical service agreements and research contracts or grants, including coordinating distribution of funding under strategic oversight for future growth.

Uses skills as a seasoned, experienced research and fiscal administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Develops financial elements of complex business plans to perform clinical services under HS oversight. Serves as liaison between OPS-H and central offices, including the CPO, the Office of Contract and Grant Administration (OCGA), the Health Sciences Sponsored Projects Pre-award Office (HSSPPO), and the Office of Post Award Financial Services (OPAFS).

Works directly with the OPS-H Director and clinical managers to best manage clinic resources, in order to meet all faculty and staffing commitments. Provides centralized control of fiscal system and monitoring of fiscal operations for those large, complicated and complex clinical programs, including preparing: programmatic, financial operating budgets; monthly reports to reflect performance in key operating areas, such as clinician productivity (such as wRVUs generated), billing, and collections, etc.; analyses of key operating data and making recommendations for improving operations.

Meets with Department Business Officer and/or Director of Fiscal Affairs as often as needed to review fiscal status of programs. Serves as primary OPS-H contact for external and internal audits of clinical operations. Participates in strategic planning efforts of the Department with specific emphasis on community programs and performs other tasks and special projects as assigned. Guides less experienced staff. Independently resolves variances, identifies problems, and formulates solutions and/or makes recommendations in accordance with Departmental, University, and agency regulations. Responsible for developing, implementing, and maintaining complex reporting mechanisms that rely on efficient data capturing and processing techniques, e.g., leveraging database software to store and analyze large amounts data.

MINIMUM QUALIFICATIONS

  • Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related experience/training.

  • Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions and make recommendations.

  • Extensive experience in working directly with all key personnel to ensure timely invoicing, revenue, and cost management.

  • Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Thorough knowledge of financial processes, policies and procedures. Thorough knowledge of financial data management and reporting systems.

  • Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making; ability to develop original ideas to solve problems.

  • Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Proven leadership skills to provide guidance, coaching and mentoring to professional and support staff.

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Ability to perform complex financial analysis and customized reporting.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Ability to establish new procedures for faculty and department operations.

  • Strong experience in developing, modifying, and maintaining fiscal system for County/State -funded clinical programs; providing centralized control of fiscal system and monitor fiscal operations for those complicated and complex county/state-funded clinical programs.

  • Thorough knowledge of University policy and procedures regarding purchasing, returned goods, travel, disbursements, inventory, and contract and grant administration.

  • Ability to analyze diverse needs, material and/or issues to facilitate ordering the elements into logical and organizational structural processes and procedures.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check and pre-employment physical.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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