Job Description

Payroll Title:
ACAD HR ANL 1
Department:
VCHS CENTRAL SERVICES/ACADEMIC
Hiring Salary Range
$18.15 - $26.00 / Hour
Worksite:
Greenwich Drive
Appointment Type:
Contract
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
3
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#110591 Faculty Compensation Assistant Analyst

Initial Review Date: Fri 9/24/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/07/ucs-covid-19-vaccine-policy.html

This position is a contract position with the possibility of extension/career conversion.

Special Selection Applicants: Apply by 7/29/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will be working remotely through the end of July 2021 and subject to change based on organizational requirements.

DESCRIPTION

UC San Diego Health Sciences is a Vice Chancellor area within the University of California San Diego (UCSD). The organizational structure comprises of an Academic and a clinical enterprise. The Academic enterprise encompasses 18 departments and 2 professional schools (The School of Medicine and The Skaggs School of Pharmacy and Pharmaceutical Sciences) and is dedicated to teaching and research. The clinical enterprise includes the UC San Diego Medical Center, the Jacobs Medical Center, the Sulpizio Cardiovascular Center, the Moores Cancer Center, the Shiley Eye Institute and Student Health all dedicated to patient care.

OUR MISSION is to deliver outstanding patient care through commitment to the community, groundbreaking research and inspired teaching.

OUR VISION is to create a healthier world - one life at a time -through new science, new medicine and new cures.

As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor’s Office follows a progressive philosophy of career-path development for its employees.

The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation. ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience. 2ReAct: Resourcefulness, Receptiveness, Accuracy, and Timeliness.

Under close supervision of the SOM Faculty Compensation Operations Manager, the Faculty Compensation Assistant Analyst assists School of Medicine (SOM) departments with efficient, standardized transactional support in the following Faculty Compensation and Timekeeping functions:

  • Payroll for Faculty, Academics, and MSP Staff Physicians
  • SalPro Data Management & Entry
  • Salary Analysis
  • MSP Physician Contracts
  • Academic Timekeeping
  • Z Payment Processing

Acquires the skills to serve as a resource on faculty salary issues assisting with consultative services and acting as liaison between the SOM and Department Business Offices, faculty, payroll, VA, Division Administrators, division staff, and other internal/external offices. Assists in the faculty salary negotiation process, gathering and analyzing data, preparing reports, and making recommendations to DBOs and Chairs. Assists with ad hoc reporting to analyze and support decision making for use of funds. Learns to implement faculty salaries, review funding sources, perform leave reporting and all other items/issues related to faculty compensation. Assists in the processing and tracking of Management & Senior Professional (MSP) Staff Physician contracts. Develops timelines and ensures implementation of all faculty salary processes through the fiscal year. Manages work flow and deadlines. Assists in short and long term planning, policy and program development, workflow assessment, and makes recommendations to improve business processes and efficiency. Assists in all other duties related to faculty compensation administration as required.

Learns to apply professional UC Academic HR concepts, organization and / or system wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with more senior academic HR Analysts and / or manager in the course of completing assignments. Exercises some judgment within defined procedures and policies to determine appropriate action.

MINIMUM QUALIFICATIONS

  • Four years of related experience, education/training, OR a Bachelor’s degree in related area.

  • Acquiring knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. School of Medicine academic salary structures, funding sources, and academic salary administration. Acquiring knowledge of academic compensation and benefits policies and procedures.

  • Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies.

  • Demonstrated ability to organize workload effectively and efficiently, set priorities, to meet the job requirements in a timely, accurate fashion. Demonstrated ability to work under continuous pressure with constant interruptions.

  • Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems. Such as, UC Personnel Payroll System (PPS), Integrated Financial Information System (IFIS) and ServiceNow case management system. Demonstrated knowledge and experience using information technology to include MS Office, (i.e. Word, Excel, PowerPoint Outlook, etc;) and relational databases.

  • Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.

  • Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills. Ability to recognize and analyze salary history trends in order to make recommendations.

  • Skills to communicate effectively, both verbally and in writing.

  • Demonstrated ability to maintain strict confidentiality and use discretionary practices.

  • Ability to work in dynamic team environment demonstrating ARC Quality Standards: RESOURCEFULNESS: Ability to independently find quick and innovative ways to overcome challenges; RECEPTIVENESS: Demonstrates a willingness to listen, acknowledge, and apply feedback, knowledge, ideas and suggestions with an open mind; ACCURACY: Independently produces work and provides information that is consistently without error; and TIMELINESS: Delivers services in a time frame that meet or exceed expectation.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

  • Willing to travel to various Health Sciences locations: Campus, Hillcrest, East Campus, etc. and maintain a flexible work schedule based on customer needs.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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