Job Description

Payroll Title:
Salary Range
Commensurate with Experience
La Jolla
Appointment Type:
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Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#110579 OCAA Admin Specialist

Filing Deadline: Thu 9/23/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:

UCSD Layoff from Career Appointment: Apply by 07/29/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/09/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.


UCSD’s Office of Coverage Analysis Administration (OCAA) is dedicated to ensuring billing compliance for clinical research. A coverage analysis harmonizes the clinical trials protocol, budget, contract and informed consent to determine what is billable to insurance based on federal/state billing regulations including Medicare’s National Coverage Decision (NCD) 310.1 as well as other third-party billing rules. It ensures consistent application of Medicare rules across studies, and consistent application of study documents. The office works with other key offices, including the Human Research Protection Program and the Office of Clinical Trials Administration to assure harmonization of regulatory and budgetary processes in clinical trials.

Under direct supervision of the OCAA Director, the OCAA Admin Specialist provides extensive analytical and administrative support to the Office of Coverage Analysis Administration. The position serves as a member of the OCAA team and independently manages various deadlines and workload while providing prompt customer service. Provides data management and analysis, project management, and policy/audit and compliance support. Manages information in internal databases ensuring data integrity, consistency, and effectiveness.

Responds to data requests via understanding and utilization of various UCSD systems (i.e. HRPP, iShare, etc.). Responsible for proactively solving problems, informing appropriate individuals, and ensuring proper follow-up. Provides OCAA administrative support for OCAA team members, faculty, consultants, and external parties/clients. Responsible for managing the departments' main phone line and inbox, serving as the central help desk for OCAA activities. Additional duties include the review of clinical trial protocols submitted to OCAA and identify key procedures required by the protocol and associated study documents, creating a procedure grid.


  • Four (4) years of related experience, education/training, OR a Bachelor’s degree in related area.

  • Ability to read and comprehend complex materials. Ability to read and comprehend clinical trial documents.

  • Knowledge in medical terminology.

  • Excellent writing and oral communication skills (clarity, sentence / paragraph construction and grammar, et cetera).

  • Skills in problem solving, multi-tasking, working with frequent interruptions, and is an effective listener.

  • Strong attention to detail.

  • Proficiency with office equipment and knowledge of standard office software. Proficient in Excel.

  • Demonstrated ability and desire to learn; curiosity around the research activities in which they are involved.

  • Human subjects, and animal care and use: academic training in the biological or social sciences, humanities or bioethics.


  • Basic knowledge of institutional clinical trial guidelines and Medicare's Clinical Trial Policy 310.1.


  • Employment is subject to a criminal background check.
  • Occasional overtime may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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