Job Description

Payroll Title:
Hiring Salary Range
$62,250 - $64,700 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#110509 Academic Personnel Analyst

Extended Deadline: Thu 9/23/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:

UCSD Layoff from Career Appointment: Apply by 07/16/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 07/27/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 7/28/21.


UC San Diego is a student-centered, research-focused, service-oriented public institution that provides opportunity for all. Recognized as one of the top 15 research universities worldwide, a culture of collaboration sparks discoveries that advance society and drive economic impact.

The Department of Electrical and Computer Engineering (ECE) is one of the largest and most complex departments on campus. The department is comprised of over 50 ladder rank faculty, over 100 additional academics in various research and instructional titles, and over 30 professional staff. The mission of the Department of Electrical and Computer Engineering is to educate tomorrow's technology leaders. The staff within ECE strive to provide support and guidance to department faculty and researchers to allow them to achieve their research goals and to train the next generation of Electrical Engineers. Come join our team and help create tomorrow’s technology leaders.

Principal advisor to the Chair and Management Services Officer for Academic Affairs. Manage academic personnel services for the Department of Electrical and Computer Engineering; provide independent administration and coordination of all academic personnel matters. Analyze, interpret, and make recommendations to the Chair and internal CAP on academic personnel policies and procedures. Participate in internal CAP and faculty meetings to provide policy interpretation, historical data, and exception analysis. Initiate and coordinate recruitment efforts, appointments, advancements, visas, and recalls.

Ensure compliance with Academic Affirmative Action requirements; review, assess, and recommend revisions to existing policy and procedures; develop and formulate changes. Delegate and direct administrative recruitment tasks to the Assistant to the Chair. Process appropriate forms for all leaves, sabbaticals and faculty leverage program.

  • Occasional evenings and weekends may be required. Overtime may be required.


  • Thorough knowledge of appointment/review process for university academic employees.

  • Knowledge of policies and procedures as they relate to academic personnel, benefits and payroll administration.

  • Demonstrated knowledge of academic appointment and employment policies.

  • Knowledge of university pay scales, salary administration, benefits, payroll system and payroll forms related to academic affairs and academic personnel.

  • Proven knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.

  • Thorough knowledge of unit academic culture and educational goals of discipline(s) served.

  • Ability, past experience to solve complex problems through the creative ability to identify, construct, evaluate, and implement innovative and sound solutions to a wide range of issues. Requires ability to use initiative, creativity and resourcefulness to accomplish projects and tasks at hand.

  • Knowledge of human resources management systems and other related business software programs and systems.

  • Excellent mathematical and computational skills to work with percentages and formulas.

  • Skill to see the comprehensive picture both in terms of current complexities and interactions and in the Required long-range view over time. Knowledge and understanding of the structure of large organizations and how to effectively operate to accomplish goals and develop new initiatives/programs within this framework.

  • Proficient experience using computer software/systems such as Excel, Word, PowerPoint, and Gmail. Fast and accurate typing and proofreading skills. Experience with computerized systems, database management, and spreadsheet and word processing programs to manipulate data and create reports.

  • Ability to maintain confidentiality, make independent decisions, and to provide consultative services to administrative and academic personnel. Ability to work with little supervision and with initiative, including aptitude to repeat routine tasks without reminders. Ability to manage a large volume of detailed work.

  • Proven analytical skills used in evaluating information, procedures or situations to define a problem or objective, identify relevant concerns, recognize alternatives, formulate logical and objective conclusions and prepare reports, suggest solutions, etc.

  • Skill in analyzing situations/issues and making recommendations or proposals for management decision. Ability to set priorities, see tasks through from start to completion in order to meet deadlines, despite frequent interruptions.

  • Outstanding interpersonal skills and ability to interact with diverse personalities within and outside UC utilizing tact, diplomacy and flexibility. Ability to collect data, anticipate and resolve problems, evaluate possibilities of alternative solutions.

  • Excellent oral and written communication skills. Ability to communicate ideas and make recommendations. Ability to communicate ideas and make recommendations. Proven analytical skills to link various relationships and interface information among different computerized systems.

  • Knowledge of classification procedures including the ability to prepare job descriptions and analyze for classification level.


  • Job offer is contingent on clear Background Check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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