Job Description

Payroll Title:
EXEC ADVISOR MGR 3
Department:
DEANS OFC-MED SCHOOL
Salary Range
Commensurate with Experience
Worksite:
La Jolla
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#110215 Assistant Vice Chancellor for Health Sciences

Extended Review Date: Tue 9/14/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/07/ucs-covid-19-vaccine-policy.html

Special Selection Applicants: Apply by 09/03/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

UC San Diego Health Sciences is a multibillion-dollar organization that comprises three professional schools, two hospitals, 20+ graduate degree programs, and 90+ core facilities and research units all working toward fulfilling its tripartite mission. Led by the Vice Chancellor for Health Sciences, it accounts for the majority of the University’s research and philanthropic portfolios, in addition to an expanding clinical footprint that spans the San Diego region. With more than 1,700 faculty and 15,000 staff, the Health Sciences is home to nationally recognized academic and clinical programs, and has been identified as one of the premier biomedical research institutions in the world.

The Assistant Vice Chancellor for Health Sciences Administration (AVC) is a core member of the Health Sciences leadership team, serving as a key strategic partner for the Vice Chancellor for Health Sciences (VCHS) and responsible for integrating and mobilizing multiple areas of the organization on issues towards resolution. Reporting to the VCHS, the AVC is a highly visible, interactive, and inclusive position that requires direct and continuous interaction with leadership of all components of the Health Sciences, as well as the Campus, the University, and other organizations as required.

As the chief administrative and operations officer for the VCHS, the AVC has a complex problem-solving role within the Health Sciences leadership, especially in the planning and achievement of major initiatives in business operations, academic administration, research administration, and physical resource management and planning. The AVC directs primary line officers with oversight accountability for multiple mission-critical business areas, including: academic administration, basic biomedical science and clinical research administration, and physical resource management (space and facilities), planning, and capital asset strategies.

The AVC also provides Vice Chancellor Office-level interface and guidance to the Skaggs School of Pharmacy and Pharmaceutical Sciences (SSPPS) and Herbert Wertheim School of Public Health and Human Longevity Science (HWSPH) administrations, and serves as a liaison to School of Medicine (SOM) administrative leaders. In addition to serving as a member of VCHS Cabinets and advisory groups (both internal and external), the AVC represents the VCHS in discussions with senior UC San Diego, system-wide, UCOP and external officials on matters of interest to the Health Sciences including policy and programs.

The AVC manages confidential and sensitive issues for the VCHS and develops solutions in all areas of Health Sciences operations and is paramount to the VCHS’s success in managing the Health Sciences enterprise. Because of this, the AVC must perform a wide range of duties that require tact, sensitivity, independent judgment, diplomacy, organizational skills, flexibility, and discretion while maintaining strict protection of confidential information.

Resource impact on areas of responsibility = $2B+

Budget Responsibility:* Direct budget responsibility = $30M+* Indirect budget responsibility = $20M+

For the executive (i.e. Chancellor or Health System CEO), develops organizational policies and authorizes their implementation. Provides advice, guidance, and assistance to the executive. Represents the organization in location-wide and systemwide meetings and discussions. Recognized as an influential leader. Makes final decisions for the organization and ensures achievement of objectives. Erroneous decisions will have a serious impact on the overall success of the organization.

MINIMUM QUALIFICATIONS

  • A Bachelor’s degree in related area, plus eight years of related experience -OR- Twelve years combined related experience and education/training.

  • Advanced knowledge of the legal constraints and opportunities for higher education in the State of California and through Federal programs and regulations. Thorough knowledge and experience with University policies with regard to assessment, administration, allocation, and appropriate use of resources. Thorough knowledge and experience with UC business practices: operational and financial. Thorough knowledge and experience of compliance issues.

  • Advanced knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints. Proven background to function at an executive level within the UC system and as such, work independently and exercise sound judgment, particularly when representing a Vice Chancellor for Health Sciences (VCHS). Broad knowledge of UC and governance, organizational structure, instructional and research programs, planning and space management, and academic and research policies and procedures to encompass a global perspective for the VCHS. Working knowledge of the operational and long-range goals and policies of the University of California. Advanced experience and ability to understand, analyze, and interpret complex written material and financial data, and effectively communicate results of analyses.

  • Advanced knowledge of organizational processes, protocols and procedures. Thorough understanding of the Health Sciences mission and the sensitive nature of the VCHS office. Proven strong political acumen skills and ability to apply in diverse, complex organization. Proven ability to apply high ethical standards to business practices and decision-making. Proven experience to handle highly sensitive and confidential issues that require independent judgment and strict discretion, and maintain strict confidentiality of sensitive, confidential and/or privileged information. Experience to work with senior officials and executives, as well as faculty and staff at various levels, both internal and external to the University, and ability to think strategically and serve as a sounding board for executive managers.

  • Excellent consulting, relationship building and strategic thinking skills. Proven experience and ability to clearly and accurately express substance and nuance in both oral and written communications with a demonstrated ability to conceptualize, analyze, and interpret educational issues, policies, and policies. Extensive experience in a management role to design and implement organizational and strategic communications plans that incorporate a clear definition of goals, target audiences, and strategies that include promotional activities, community and public relations, and media relations’ efforts that are in-line with institutional goals. Excellent problem solving skills. Proven critical and innovative thinking skills. Strong negotiation, mediation, and decision-making skills.

  • Excellent ability to establish mission and goals at the macro-level; to lead subordinate management to develop goals in alignment with mission.

  • Sophisticated leadership abilities to establish department goals, and motivate and influence others to achieve.

  • Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.

  • Demonstrated experience to interact diplomatically with diverse personalities and to exercise judgment and tact in interactions with faculty, staff, students, and the public. Experience and ability to exercise good judgment and effectively organize, prioritize and perform multiple job functions and conflicting priorities, meet established deadlines with short turn-around times, and manage changing situations. Experience and ability to identify and analyze complex situations, present alternatives and options, and recommend or implement effective courses of action.

  • Proven academic operations leadership experience in areas such as academic personnel administration, planning and space management, core facilities, basic and clinical research administration, and contracting.

  • Advanced Business Degree or equivalent combination of education and experience. Extensive or prior related experience in a senior management position or similar position in a large, complex, integrated organization in a university setting is desirable. Comprehensive business/legal knowledge of contract administration and negotiation of legal agreements along with skill in cultivating and maintaining effective relationships with other academic institutions, corporate leadership, hospital general counsel and attorneys. Proven experience to develop, review and negotiate contracts with commercial, nonprofit and academic entities.

PREFERRED QUALIFICATIONS

  • Advanced degree in relevant field preferred.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Position is designated "Confidential" within the meaning of the Higher Education Employer-Employee Relations Act.
  • Under Fair Labor Standards Act, this position is exempt from overtime compensation.
  • Must occasionally provide own transportation and transport equipment and materials.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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