Job Description

Payroll Title:
Hiring Salary Range
$53,000 - $64,000 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Mon - Fri

#110146 Academic Advisor, Graduate Business Students

Extended Deadline: Tue 9/21/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:

UCSD Layoff from Career Appointment: Apply by 06/25/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 07/06/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 07/07/21.


The Rady School of Management provides business education through its many graduate business degree programs, PhD program, and undergraduate business program.

The Rady School's values are excellence, innovation, collaboration and integrity. The Rady School is a highly participatory, high energy, upbeat student-centric environment with high-achieving students and an engaged, team-oriented staff.

If you are looking for an Academic Advising position in a team of qualified, welcoming, collaborative colleagues, apply for this UC San Diego position.

The Graduate Academic Advisor provides academic advising to graduate degree students at the UC San Diego Rady School of Management. This position works in a team environment with other graduate academic advisors to enrich graduate students' experience at UC San Diego and at the Rady School of Management. Each Graduate Academic Advisor focuses on one Rady graduate business program yet is also knowledgeable about other Rady graduate business masters programs: Fulltime MBA, Evening MBA, Flex (weekend) MBA, Master of Science in Business Analytics, Master of Finance, Master of Professional Accountancy, etc.

This position monitors academic progression toward graduation, advises graduate students on problem resolution regarding academic difficulty or delayed completion of degree, addresses course scheduling and registration issues, and establishes a rapport with students and faculty. This position advises students and faculty on academic policy, grading policies & deadlines, and completes documentation related to graduation and course registration. The Graduate Academic Advisor advises students and faculty on the process, procedures and requirements for independent study and for waiving, substituting or transferring coursework into the program and counsels students on alternative coursework to meet program requirements.

This position interfaces with the UC San Diego's Registrar's Office and UC San Diego's Graduate Division and other campus departments and shares information and resources about campus departments and services with graduate business students. In addition, this position participates (with others) in the planning and implementation of special events such as pre-term prep activities, orientation, etc.

Rare evenings and rare weekends may be required due to student needs, class schedules or special events such as orientation, commencement, club meetings.

  • Please submit a cover letter for a complete application.


  • Bachelor's Degree or higher in student affairs, student services, or related student affairs/higher education field or comparable education or experience

  • Experience interpreting academic polices related to course progression, grading policies, registration deadlines, drop/add rules, etc. Experience clearly explaining and offering guidance on university academic procedures and policies to students.

  • Demonstrated experience responding to student questions regarding academic issues, course registration, degree progression, etc. with a customer-focused approach via email, phone, and in person.

  • Experience proactively monitoring students' degree progression. Experience addressing performance issues with students. Experience working with students to resolve academic and personal challenges preventing academic success. Experience interacting with students regarding leaves of absence, withdrawal from course/program and other difficult life decisions.

  • Experience interacting with faculty regarding student academic performance. Experience developing action plans for student achievement in tandem with faculty and monitoring those plans.

  • Experience independently implementing student-oriented or advising-oriented programs and activities. Experience routinely interacting across cross-departmental lines to achieve a common goal.

  • Experience planning and implementing special events such as orientation, graduation, open house tours, speakers series etc. Experience with hand-on logistical details.

  • Excellent communication communication skills including diplomacy, tact, collaboration. Ability to verbally express a position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner.

  • Experience working with an online learning system (online syllabus, course postings, communications).

  • Experience speaking effectively and with poise before large and/or small groups of people, in public and in one on one interactions.

  • Prioritization and multi-tasking skills. Experience multi-tasking and successfully following multiple tasks through to completion, to work with changing priorities and to meet a multiplicity of demands, project goals, and shifting priorities while maintaining composure.

  • Experience summarizing information for distribution to students or others via email, in person or via website. Experience documenting situations to use as a guide for future actions.

  • Experience interacting with a centralized graduate student office.

  • Knowledge of FERPA (Family Educational Rights & Privacy Act), and other protocols related to student information and confidentiality of student information.


  • Master's degree in higher education school counseling or student services.

  • In-depth knowledge of or experience with the graduate business education curriculum and the needs/goals of graduate business students.

  • Experience interacting with an international audience, ideally students.

  • Experience with Canvas (online learning management system).

  • Experience or understanding of course scheduling and registration logistics within a large university setting.


  • Job offer is contingent on clear Background Check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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