Job Description

Payroll Title:
PLNG SPEC 5
Department:
DEANS OFC-MED SCHOOL
Salary Range
Commensurate with Experience
Worksite:
La Jolla
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#109930 Director, Health Sciences Space Management

Extended Review Date: Wed 9/8/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/07/ucs-covid-19-vaccine-policy.html

Special Selection Applicants: Apply by 07/02/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

UC San Diego Health Sciences is a multi-billion dollar organization encompassing 18 academic departments (16 clinical, 2 basic sciences), 3 professional schools (School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, Wertheim School of Public Health), 2 hospitals, and numerous programs dedicated toward fulfilling the Health Sciences education, research, and clinical missions. This position is located in Health Sciences Planning and Space Management within the office of the Vice Chancellor for Health Sciences (VCHS). As a top-ranking, future-oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor’s Office follows a progressive philosophy of career-path development for its employees.

The Director, Health Sciences Space Management is responsible for the strategic and long-range planning, development, operation, and management of the Health Sciences research and instructional space portfolio. In addition to oversight of the Space Management portfolio, and working closely and collaboratively with the Senior Director, Planning & Space Management (PSM), the incumbent also serves as the next in authority for PSM, with the knowledge and ability to lead, drive, and execute strategic and operational tasks. As such, incumbent will assume management of the PSM organization in the absence of the Senior Director. Incumbent is a strategic leader, understanding the desired use of current space, and vision for the future, as directed by the Vice Chancellor for Health Sciences, Deans for the three professional schools, as well as the Chief Operating Officer for Health Sciences. The incumbent must possess deep knowledge and experience in space management and renovations, specific to research and education. Specifically, incumbent must have extensive experience with strategic planning as well as operational oversight and direct experience with research space: wet labs, dry labs, research equipment, third-party assets (i.e., via through gifts, grants, government programs, etc.) and research specimens.

Incumbent must also possess extensive experience with educational and other academic facilities, understanding the competing demands of multi-use facilities, the need for cutting-edge technology tools with system integrations, and industry best practices on space utilization for the ever-changing educational landscape, particular with health sciences professional school educators and learners. The incumbent must demonstrate experience working with and achieving objectives for learners, educators, researchers, faculty, funding agencies and visitors, and navigate the delicate balance of competing interests, while still making progress towards goals in an effective and efficient manner. The incumbent shall have the ability to be strategic in planning, building relationships and meeting objectives, while also leading a team and overseeing the execution of operational tasks and meeting objectives by deadlines.

The Director will manage a team responsible for the assignment and utilization review of over 1.0 million assignable square feet in support of Health Sciences’ $686M annual research portfolio (FY18). The incumbent will accomplish goals and objectives set by the Senior Director and other Health Sciences leaders and overseeing the day-to-day operations of the Space Management team, ensuring quality output, appropriate prioritization of tasks, implementing efficient resource management and ensuring effective customer support. Incumbent must operationalize strategic plans in such a way that the team is able to understand the goal and meet deadlines with a quality deliverable.

At times, the incumbent may be required to fill functional gaps among the team and contribute to the operational projects and day-to-day work, therefore, the incumbent must possess deep knowledge of research and educational space management best practices, industry standards with a lean philosophy in mind. Responsible for the management of heavily focused data analytics which relate space characteristics to sponsored program (contracts and grants) financial information. Incumbent will conduct and manage field verification efforts to meet with researchers and administrators at their space to understand and evaluate how space is used beyond fiscal and space data. While this is a leadership position, incumbent will help and lead subordinates in the completion of their work while looking for process improvements and other solutions to optimize workloads and outcomes.

The Director is a collaborative partner who confidently articulates thoughts and ideas which demonstrates maturity and subject matter expertise and has the desire to fully support the department's mission and leader. Incumbent will use management and organizational skills to influence peers with a sensitivity toward collaborating with clients to achieve win/win solutions, demonstrate resourcefulness and innovative thinking.

Incumbent authors and advocates long-term and short-term strategic plans to achieve the objectives of the organization, receives assignments and objectives from Health Sciences senior leadership, and determines how to use resources to meet planning program schedules and goals. Incumbent is responsible for directly managing a space or renovation planning project and helps establishes planning goals and monitors projects to ensure compliance with university and Health Sciences standards. Incumbent will direct and guide subordinates to achieve goals in accordance with established policies and develops plans and staffing/financial needs to complete them.

Provides expert level expertise, advice and counsel to senior management on the development, revision, refinement and/or amplification of the long range master plan. Represents the local and/or organization-wide administration in community and governmental relationships. Is considered a subject-matter expert within the organization and is often recognized as an expert externally in the industry.

MINIMUM QUALIFICATIONS

  • Eleven (11) years of combined relevant experience, education and training; or a Bachelor’s degree in a related area and seven (7) years of related experience and training.

  • Extensive experience with educational facilities, understanding the competing demands of multi-use facilities, the need for cutting-edge technology tools with system integrations, and industry best practices on space utilization for the ever-changing educational landscape, particular with health sciences professional school educators and learners.

  • Experience managing a multi-million dollar academic (research and educational) space portfolio, with the ability to strategically lead objectives to completion, and achieve objectives through subordinate employees. Clinical space management experience is not relevant to this role.

  • Proven ability to fully support the Space Management mission under the Senior Director and assume responsible management roles as part of career development. Expected to assume more responsible management roles as required and must be capable to act on behalf of the Senior Director as needed.

  • Extensive experience with strategic planning as well as operational oversight and direct experience with research space: wet labs, dry labs, research equipment, third-party assets (i.e., via gifts, government programs, etc.) and research specimens.

  • Must demonstrate experience working with and achieving objectives for learners, educators, researchers, faculty, funding agencies and visitors, and the delicate balance of competing interests, while still making progress towards goals in an effective and efficient manner.

  • Advanced knowledge and skill in CAD (floor plan hatching, ASF calculations, etc), advanced knowledge and skill to read and understand architectural plans and building blueprints. Advanced knowledge of space planning techniques and tools particularly in research and academic spaces.

  • High level skill in excel (pivot tables), database programs (complex data analysis) and presentation software (power point, visio, etc). Ability to analyze complex situations, data and/or issues and develop clear and concise options, recommendations or reports. Proficient skill in using computerized systems for analyses and report preparation.

  • Experience applying best practice supervisory/management tactics to mentor and motivate subordinates, a team player with confidence to articulate thoughts and ideas which demonstrate confidence and maturity.

  • Expert knowledge/skills in all aspects of city planning, architecture, other planning-related fields, including knowledge/skills in large-scale site planning. Strategic planning, space planning, master planning experience. Ability to both work with current state data and complete projections and analysis to address future needs or otherwise develop plans.

  • Expert skills in building, maintaining and nurturing strong professional relationships to achieve short and long range organizational development goals. Expert knowledge of the organization, including its architectural history, short and long range development plans, infrastructure and current, on-going and future design and construction plans.

  • Expert written, verbal, and interpersonal communication skills, including expert level political acumen and negotiation skills. Ability to effectively communicate, in written and verbal forms, with a broad spectrum of faculty, administrators, and other officials in the University system as well as a broad variety of people outside of the University.

  • Expert analytical and project management skills. Strong problem solving ability including recognizing problems, developing potential solutions, implementing appropriate solutions and compromise as needed (with the aim of win/win outcomes), and monitoring and evaluating results or progress.

  • Strong organization skills, an influencing communicator with a sensitivity toward collaborating with clients (users) to achieve win/win solutions, resourcefulness and innovative thinking, a sense of urgency to meet client’s needs in a timely manner.

  • Professional demeanor, tact and ability to communicate at all levels of the organization in a concise and respectful manner. High emotional IQ and self-awareness, open to feedback. Skill and diplomacy in guiding faculty through administrative committee work.

PREFERRED QUALIFICATIONS

  • Master's degree in Architecture, Landscape Architecture, City Planning or other planning or environmental related field preferred.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Job classification, commensurate responsibilities, and deadline-driven volume may require extended hours during weekdays and weekends.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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