Job Description

Payroll Title:
Hiring Salary Range
$55,000 - $75,600 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#109748 HR Generalist 2

Extended Deadline: Thu 9/30/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:

UCSD Layoff from Career Appointment: Apply by 06/08/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/17/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until position is filled.


Under limited supervision of the chief administrative officer, the HR Generalist 2 serves as the primary HR contact and advisor for the Qualcomm Institute and Calit2, providing comprehensive HR administrative responsibilities in the areas of payroll, recruitment, classification, appointments, compensation, recruitment and employment, performance evaluations, benefits and leaves administration, separations, leaves of absence, staff merits, visa administration, employee relations, and timekeeping. Under the direction of the Business Officer provides backup for Academic Personnel area, working with the Research Affairs' AP Analyst) to coordinate the appointment and review processes for non-faculty researchers. Administers leaves, visas, salary administration, benefits, separations, grievances, layoffs, etc.

Independently responsible for administration of visiting scholar, postdoctoral scholar, graduate and visiting graduate student, and volunteer programs. Manages visa application process, and provide advice on immigration issues including changes in INS laws, regulations, eligibility requirement, procedural guidelines, and export controls. Analyzes, researches, interprets, and makes recommendations on policies and procedures.

Independently responsible for administration of student employment process. Serves as the main point of contact for building access and key administration. Supervises student workers. Actively participate in long and short-term planning, development of department personnel and payroll procedures, programs and systems.


  1. Demonstrated human resources and payroll experience.

  2. Strong analytical skills to conduct analysis and develop recommendations; demonstrates organizational skills and problem-solving skills. Has working knowledge of other areas of HR. Strong analytical, critical thinking and problem solving skills. Specific ability to collect data, analyze problems, evaluate and develop alternative solutions, recognize impact of decisions and implement appropriate course of action.

  3. Knowledge of organizational policies and procedures and knowledge of functional area. Proven ability to develop, analyze, and carry out program and project objectives and work with others in achieving organizational goals. Proven ability to research, gather and organize information to produce concise, accurate reports using various resources.

  4. Basic knowledge of human resources policies and programs, and how they affect other organizational policies and procedures.

  5. Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments. Ability to proof, draft, edit, and make recommendations to or adjustments to department correspondence and written materials. Ability to write and speak concisely, persuasively, and in summary form.

  6. Strong mathematical skills sufficient to calculate and evaluate non-standard salaries and levels of additional compensation, service credit and salary differentials.

  7. Proficiency in the use of business computer applications including word-processing, electronic calendars, spreadsheets, databases, e-mail, presentation software, and statistical applications in a network environment, including: Microsoft Word, Excel, PowerPoint and Outlook. Proven ability to query and manipulate data to produce reports.

  8. Demonstrated experience advising foreign scholars and students about current USCIS laws, regulations, and eligibility requirements. Knowledge of various visa programs and requirements for foreign scholars.

  9. Excellent verbal and written communication skills. Ability to proof, draft, edit, and make recommendations to or adjustments to department correspondence and written materials. Ability to write and speak concisely, persuasively, and in summary form.

  10. Ability to exercise initiative, excellent judgment and tact in managing and completing administrative operations, and maintain absolute reliability in handling confidential and sensitive matters in the absence of close supervision.

  11. Experience and knowledge of complex payroll and timekeeping practices and procedures, salary scales, merits, range adjustments, performance bonuses and stipends on multi-funded cost distributions. Experience monitoring leave usage, accruals and service credit. Experience with Payroll administration and timekeeping policies and procedures in a university setting preferred.

  12. Proven ability to handle very difficult or volatile situations/individuals effectively. Demonstrated counseling techniques with ability to act as a facilitator, exercise diplomacy, tact, professionalism, responsiveness, a high degree of flexibility, and solve concerns between individuals in a fair and equitable manner.

  13. Thorough knowledge and skill in using UCSD financial, personnel, and data systems and processes, including computer systems such as UCPath and ECOTime experience using the University Payroll/Personnel System, preferred.


  • Overtime and weekends may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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