Job Description

Payroll Title:
Salary Range
Commensurate with Experience
Frost Street
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#107658 Reporting and Recruitment Specialist

Initial Review Date: Mon 6/14/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:

UCSD Layoff from Career Appointment: Apply by 01/25/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 02/03/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position is funded for two to three (2 - 3) years and may be extended depending upon receiving additional funding.

*This position will remain open until a candidate has been successfully identified. *


The Division of Dysmorphology and Teratology is involved in four major areas: 1) providing clinical services to patients with birth defects and developmental disabilities, 2) providing public health services in counseling patients, providers and education to the public about prenatal exposures and exposures during breastfeeding and their impact on child development and health, 3) a teaching program that includes undergraduate students, graduate students in epidemiology, medical students, and post -doctoral students, pediatrics, epidemiology, health behavior, global health, pharmacy, and other specialties; and, 4) conducting clinical research.

The Center for Better Beginnings within the Division of Dysmorphology and Teratology in the Department of Pediatrics at UCSD conducts research studies to better understand the causes, prevention and treatment of birth defects and developmental disabilities. Research programs and projects within the Division involve federal, state and industry sponsored grants and contracts totaling over $40 million. These encompass national and international studies that require complex interrelated infrastructure and shared resources both within the Division and with collaborators and subcontractors outside the Division.

Under supervision of the Recruitment Supervisor, the Research and Recruitment Assistant is responsible for screening and recruitment of pregnant women for a multi-site prospective pregnancy registry study. Responsibilities include contacting, screening, and consenting, potential study participants, data entry, and other record-keeping tasks. The incumbent has has the ability to obtain and respond to very sensitive and personal health information over the telephone in a professional manner, as well as read and understand pregnancy terminology.


  • Graduation from high school or a GED and one (1) year of experience, preferably in public contact work; or an equivalent combination of education and experience; and knowledge and abilities essential to the successful performance of the duties assigned to the position.

  • Strong writing and communication skills with ability to draft letters and emails, using correct spelling, grammar, punctuation, composition, text editing, and excellent proofreading skills.

  • Proficient experience using word processing applications, creating spreadsheets and reports, and entering data into databases and spreadsheets.

  • Ability to handle repetitive details. Strong organizational skills, including ability to prioritize workload with time sensitivity.

  • Proven experience working independently and meeting deadlines with minimal supervision and with a high level of professionalism.

  • Excellent oral and written communication skills.

  • Ability to obtain and respond to very sensitive and personal health information over the telephone in a professional manner.

  • Ability to work in a team environment, and communicate effectively and professionally both with team members, as well as with callers.


  • Experience conducting phone or in-person interviews with research participants relating to medical or psychological studies with ability to maintain strict confidentiality.
  • Experience in a biomedical research setting.
  • Theoretical knowledge of biology, toxicology or embryology, or other science/health related field at a level typically acquired at a Bachelors degree level or the equivalent of education and experience.
  • Experience administering consent in a research or clinical setting.
  • Familiarity with medical terminology, pregnancy terminology, and pharmaceutical products.
  • Proficiency both oral and written in Spanish language.


  • Employment is subject to a criminal background check.
  • Scheduled work hours may vary as this project follows subjects residing throughout North America and time zone differences require availability outside normal day-time working hours.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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